Secretary - Holy Trinity Elementary

Catholic Independent Schools Vancouver Archdiocese (CISVA); North Vancouver; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Supportive environment for growth

Job summary

Catholic Independent Schools Vancouver Archdiocese (CISVA) is seeking a dedicated School Secretary for Holy Trinity Elementary in North Vancouver. The role requires providing clerical and administrative support to the principal and staff, ensuring record accuracy, and maintaining confidentiality. Candidates should have excellent communication skills and the ability to work under pressure in a vibrant school environment. This position offers a competitive salary and comprehensive benefits, fostering professional growth within a culturally diverse community.

Qualifications

• Ability to interact positively with K-7 students and their families.
• Experience with clerical and administrative tasks.
• Strong organizational and resource management skills.

Responsibilities

• Provide clerical and administrative support to the principal and teaching staff.
• Prepare and maintain accurate records and documentation.
• Track attendance, generate reports, and manage absences.

Skills

Excellent communication skills

Adaptability under pressure

Clerical and administrative support

Confidentiality maintenance

Tools

Reporting software

Computer hardware and software

Multi-line phone system

Job description

Position Overview

Holy Trinity Elementary is seeking a dedicated, organized, and resourceful School Secretary to support the smooth and efficient operation of our Catholic elementary school. This key role provides clerical, administrative, and operational support to the principal, teaching staff, and the school community.

The ideal candidate enjoys interacting with K-7 students and their families and fellow staff members, possesses excellent communication skills, adapts well under pressure, maintains strict confidentiality, and appreciates the joy of working in a vibrant school environment.

Responsibilities

• Provide clerical and administrative support to the principal and teaching staff as directed.
• Act as a liaison between the school, community, and internal/external stakeholders.
• Prepare and maintain accurate records and documentation for students, staff, and school operations, including communication with the CISVA office.
• Track student and staff attendance, generate reports, and manage absences using reporting software.
• Maintain strict confidentiality in all student and staff-related matters.
• Operate common computer hardware and software efficiently, even under pressure.
• Manage the school’s multi‑line phone system and public address system for announcements.
• Oversee payroll, benefits, petty cash transactions, school funds, bank deposits, and related recordkeeping.
• Perform a variety of administrative tasks including answering calls, filing, managing correspondence, and creating spreadsheets.
• Order and maintain departmental resources, including supplies and materials.
• Serve as the first point of contact for callers and visitors, handling inquiries and directing them as needed.
• Assist with organizing lunches and refreshments for staff events, Pro‑D days, and other in‑school gatherings.

Benefits

• Competitive salary and comprehensive benefits package, including CPP, extended medical, and dental coverage.
• Opportunity to work in a culturally diverse faith‑based community within the Greater Vancouver Area.
• Supportive environment that encourages spiritual and professional growth.