Academic & Operations Associate

Southpointe Academy; Delta; On-site; CAD 105,322,000 - 117,096,000; Full time

Benefits offered by this job

Comprehensive health and dental plan

RRSP contributions

Job summary

Southpointe Academy in Delta, BC, is seeking an Academic & Operations Assistant to support the daily functions of a new campus. The role combines front-line reception with high-level administrative coordination to handle the expanded campus operations.

Responsibilities include supporting the Senior School Principal and other leaders, arranging coverage for staff, and assisting with report cards and examinations. The position requires strong organization, discretion, and communication.

Qualifications

• Post-secondary education in Office Administration, Business Administration, Education Administration, or an equivalent combination of education and experience.
• Minimum of three years' experience in an administrative, executive support, or school office environment.
• Excellent interpersonal, customer service, verbal, and written communication skills.
• Ability to maintain confidentiality, exercise sound judgment, and work independently while contributing effectively as part of a collaborative team.

Responsibilities

• Serve as an ambassador for Southpointe Academy, consistently representing the school's mission, values, and culture with professionalism, integrity, and pride.
• Provide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;
• Coordinate comprehensive student supervision coverage one day each week and during absences of the Teacher on Call Manager;
• Arrange coverage for absent teachers, ensuring all student supervision requirements are met;
• Support the issuance of Middle and Senior School report cards throughout the year by monitoring entries and revising comments;
• Provide support for Middle and Senior School examinations through organising invigilation, and invigilating where needed.

Skills

Executive support

Administrative skills

Communication

Education

Post-secondary education in Office Administration, Business Administration, Education Administration

Job description

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 745 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture, and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world-class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades 11-12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is on track to complete its cutting-edge Expansion Campus, a 75,000-square-foot addition that seamlessly integrates with the school’s existing facilities. This significant achievement reflects the school’s ongoing growth and enduring commitment to providing an exceptional, future-focused learning environment for all members of the community.

The Academic & Operations Assistant serves as a key front-line operational role supporting the daily function of the new campus. This position is responsible for maintaining a welcoming, organized, responsive, and professional reception environment while supporting the operational coordination demands of a significantly larger and more complex school facility.

As an important point of contact for students, parents, staff, visitors, contractors, and external community users, this role requires strong judgment, accuracy, organization, discretion, communication skills, and the ability to independently manage multiple competing priorities in a fast-paced environment. The position supports expanded campus operations, including increased student enrollment, a broader age range of students, increased staff support needs, food service coordination, room scheduling, external rentals, and high daily visitor traffic.

Role and Responsibilities:

• Serve as an exceptional ambassador for Southpointe Academy, consistently representing the school's mission, values, and culture with professionalism, integrity, and pride.
• Provide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;

• Coordinate comprehensive student supervision coverage one day each week and during absences of the Teacher on Call Manager;
• Arrange coverage for absent teachers, ensuring all student supervision requirements are met;

• Support the issue of Middle and Senior School report cards throughout the year by monitoring entries and revising comments;
• Provide support for Middle and Senior School examinations through organising invigilation, and invigilating where needed;

Please refer to the attached Job Description for complete information regarding the position, including the role, responsibilities, qualifications, and requirements.

Essential Qualifications or Experience:

• Post-secondary education in Office Administration, Business Administration, Education Administration, or a related field, or an equivalent combination of education and experience.
• Minimum of three years' experience in an administrative, executive support, or school office environment.
• Demonstrated ability to manage multiple competing priorities with exceptional organization, accuracy, and attention to detail in a fast-paced environment.
• Excellent interpersonal, customer service, verbal, and written communication skills, with the ability to build positive relationships with students, families, staff and visitors.
• Proven ability to maintain confidentiality, exercise sound judgment, and work independently while contributing effectively as part of a collaborative team.
• Occupational First Aid Level 2 certification (or willingness to obtain upon hire) and the ability to successfully complete a Criminal Record Check with Vulnerable Sector Screening.

Salary and Benefits:

• $36.76
• Comprehensive health and dental plan, and other extended benefits;
• RRSP contributions;
• Staff wellness program;
• Subsidised school lunch programme.

Hours of Work:

• Monday - Thursday, 7:45 am to 3:45 pm.
• Friday, 6:45 am to 3:45 pm (one hour overtime).
• Year-round position
• Availability to respond to time-sensitive or emergent school matters outside of regular working hours on an occasional basis, as required.

Applicants must be legally entitled to work in Canada or be in the process of obtaining the appropriate visa(s).

Southpointe Academy encourages applications from suitably qualified candidates with diverse backgrounds. We value each community member’s identity, perspective and well-being, and embrace our differences as a sign of strength. We believe in diversity, equity and inclusion and are committed to equal employment opportunities.