Temporary School Office Administrator, Elementary

Simcoe Muskoka Catholic District School Board; Alliston; On-site; CAD 45,000 - 60,000; Full time

Job summary

Simcoe Muskoka Catholic District School Board is seeking an experienced administrative assistant to provide comprehensive secretarial support in a school setting. The role includes managing registrations, budgets, purchasing, correspondence, and records while upholding safety and student well‑being.

The ideal candidate will have a two‑year college diploma (or equivalent) and proven secretarial and bookkeeping skills, with strong time management and organizational abilities.

Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position.
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills.
• Proficiency in keyboarding, computer and word processing tools; experience with Word, email systems, Accounting, Spreadsheet and Database apps.
• Familiarity with office equipment and multi-line phone systems; strong communication and interpersonal skills.
• Ability to work independently and as part of a team; leadership potential and knowledge of school policies.

Responsibilities

• Coordinate and conduct student registrations and maintain proper records.
• Monitor school budgets and supplies; coordinate purchases and maintain accounting records.
• Prepare and/or type correspondence; complete reports and documents; manage files and records.
• Answer and direct inquiries according to board/school policy.

Skills

Secretarial skills

Bookkeeping

Time management

Organization

Education

Two year College Diploma

First Aid Certification

Tools

Word

Email systems

Accounting

Spreadsheet

Database applications

SDS

Power School

e-Funds

Job description

The successful candidate will be responsible for coordinating and providing administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: scheduling, prioritizing and maintaining the daily workflow of the office; coordinate and conduct student registrations, monitor school budgets and supplies, coordinate the purchase of school supplies and services and maintain proper accounting records accordingly, preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, and answering and/or directing enquiries as per board/school policy.

Required Skills And Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or 12.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Frances Bagley Maria Hardie
Director of Education Board of Trustees