Receptionist and Executive Assistant

Peak Associates Limited; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A progressive private school in Toronto is seeking a Receptionist and Executive Assistant to provide comprehensive administrative support. The role requires a professional with a Bachelor’s degree and over 5 years of experience, preferably in an educational setting. Key responsibilities include supporting the VP Finance and Operations, managing communications, and organizing school events. The ideal candidate should thrive in a fast-paced environment, multitask effectively, and demonstrate excellent interpersonal skills. This is a full-time, permanent position based in-office.

Qualifications

• 5+ years of administrative support experience.
• Experience working in an administrative capacity at a school preferred.
• Strong prioritization and multitasking abilities.

Responsibilities

• Assist VP Finance and Operations.
• Answer phone calls and greet visitors.
• Support 'guest teachers' upon arrival.

Skills

Excellent communication skills

Organizational skills

Teamwork skills

Ability to multitask

Education

Bachelor’s degree

Job description

Our client is a small, co-educational JK to Grade 6 progressive private school with a strong commitment to inquiry, integration, and reflection.

The Opportunity:

Reporting to the Head of School and VP – Finance and Operations, this person provides a broad range of administrative functions. This role will include all aspects of executive support including, communicating with internal and external parties, project management, document/filing management, calendar scheduling, organizing invoices and receipts, managing front office, and other responsibilities as may arise.

Demonstrating initiative and pride in performance, the Receptionist and Executive Assistant contributes positively to a respectful and productive work environment and develops strong professional relationships with colleagues and external partners that support The School’s vision of exemplifying excellence in elementary progressive education.

This candidate is someone who thrives on new learning and is innovative and inclusive in their practice. We welcome applications from creative, dynamic, and energetic persons who share in the school’s philosophy, enjoy collaborating with others and will participate fully in the life of the school.

Duties:

• Assist VP Finance and Operations
• Answer phone calls and greet visitors
• Special projects (assisting Principal and VP F & O)
• Order supplies
• Events
• Organize buses
• Assist advancement/alumni relations with tax receipts
• Maintain supply cupboard and office
• Support “guest teachers” on arrival

Required Qualifications:

• Bachelor’s degree and 5+ years of administrative support experience
• Strong ability to prioritize and multitask
• Experience working in an administrative capacity at a school (priority)
• Excellent communication and interpersonal skills
• Understanding of the unique aspects of working in an independent educational environment
• Strong communication, organizational, and teamwork skills

Working Conditions

Working in a single office with an open space. The candidate must be able to multitask and work in an environment that is fast paced and prone to frequent interruptions. At times, the position will require working outside of regular business hours as needed to support the function of administrative tasks.

This is a full-time, permanent, in-office position.