School Secretary - Holy Trinity Elementary

Catholic Independent Schools Vancouver Archdiocese (CISVA); North Vancouver; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

CPP

Extended Medical

Dental

Pension plan

Job summary

Holy Trinity Elementary, part of CISVA in North Vancouver, is seeking a dedicated School Secretary to support the principal, staff, and school community. The role involves clerical tasks, communications with families, attendance tracking, and confidential handling of student records.

The ideal candidate demonstrates organizational skills, discretion, and a collaborative spirit. Responsibilities include payroll oversight, vendor coordination, and facilitating school events, lunches, and PD days.

Qualifications

• Dedicated, organized School Secretary with strong clerical and administrative skills.
• Excellent communication with staff, students, and families; able to maintain confidentiality.
• Adaptable under pressure and capable of handling multiple tasks with discretion.

Responsibilities

• Provide clerical and administrative support to the principal and teaching staff.
• Liaise between the school, community and stakeholders.
• Maintain records for students and staff and handle communications with CISVA office.
• Track attendance and manage reports with reporting software.
• Maintain confidentiality in all student and staff matters.
• Operate common computer hardware and software under pressure.
• Manage phone and public address systems for announcements.
• Oversee payroll, benefits, petty cash, and school funds.
• Order and maintain supplies and materials; support event coordination for staff gatherings.

Skills

Clerical work

Communication

Confidentiality

Technology literacy

Customer service

Job description

Who We Are

The Catholic Independent Schools of the Vancouver Archdiocese (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith‑based family. We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community.

We are a vibrant school system with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

Why Work With the CISVA

• Work in a faith‑based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer

About

Holy Trinity Elementary is a Catholic elementary school in beautiful North Vancouver, BC. Minutes from the mountains, ocean, and the vibrant Shipyards district and Lonsdale Quay.

Position Overview

Holy Trinity Elementary is seeking a dedicated, organized, and resourceful School Secretary to support the smooth and efficient operation of our Catholic elementary school. This is a key role that provides clerical, administrative, and operational support to the principal, teaching staff, and the school community. The ideal candidate will enjoy interacting with K‑7 students and their families, possess excellent communication skills, be adaptable under pressure, have a strong commitment to maintaining confidentiality, and appreciate the joy and fun of working in our great little school.

Responsibilities

• Administrative Support: Provide clerical and administrative support to the principal and teaching staff as directed.
• Communication: Act as a liaison between the school, community, and internal/external stakeholders.
• Documentation: Prepare and maintain accurate records and documentation for students, staff, and school operations, including communication with the CISVA office.
• Attendance: Track student and staff attendance, generate reports, and manage absences using reporting software.
• Confidentiality: Maintain strict confidentiality in all student and staff‑related matters.
• Technology: Operate common computer hardware and software efficiently, even under pressure.
• Phone & PA System: Manage the school’s multi‑line phone system and public address system for announcements.
• Payroll & Benefits: Oversee payroll, benefits, petty cash transactions, school funds, bank deposits, and related recordkeeping.
• General Office Duties: Perform a variety of administrative tasks including answering calls, filing, managing correspondence, and creating spreadsheets.
• Resource Management: Order and maintain departmental resources, including supplies and materials.
• Customer Service: Serve as the first point of contact for callers and visitors, handling inquiries and directing them as needed.
• Event Coordination: Assist with organizing lunches and refreshments for staff events, Pro‑D days, and other in‑school gatherings.

Benefits

Competitive salary, excellent benefits, and a pension plan.