Secretary Board of Directors

St. Mary's General Hospital Volunteer Association; Kitchener; Hybrid; CAD 125,000 - 150,000; Full time

Job summary

St. Mary's General Hospital Volunteer Association is seeking a Board Secretary to support the board's effective functioning. This volunteer role involves organizing meetings, recording minutes, and collaborating with board members and community partners. Ideal candidates will have strong organizational and communication skills, with a commitment to the hospital community's mission.

Qualifications

• Experience in governance or change management is an asset.
• Previous board or committee experience is helpful but not required.

Responsibilities

• Prepare for and participate in monthly Board and Governance Committee meetings.
• Record and distribute accurate meeting minutes.
• Coordinate meeting invites and materials.

Skills

Organizational Skills

Communication Skills

Strategic Thinking

Collaboration

Tools

Google Docs

Google Drive

Job description

St. Mary's General Hospital Volunteer Association Kitchener, Ontario, Canada

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For more than 90 years, the St. Mary's General Hospital Volunteer Association (VA) has played a vital role in supporting patients, families, and the broader hospital community. We operate key fundraising services including Madeleine’s Gift Shop, Tim Hortons, and our Vendor Program, all located at WRHN @ Queen’s Blvd (formerly St. Mary's General Hospital) in Kitchener. Proceeds from these businesses have allowed us to make meaningful financial contributions to the St. Mary's General Hospital Hospital Foundation, enhancing patient care and services.

Our mission is to positively impact the hospital community through collaborative, values-driven volunteerism and strategic initiatives that elevate the experience of patients, families, staff, and volunteers alike.

About Us

For more than 90 years, the St. Mary's General Hospital Volunteer Association (VA) has played a vital role in supporting patients, families, and the broader hospital community. We operate key fundraising services including Madeleine’s Gift Shop, Tim Hortons, and our Vendor Program, all located at WRHN @ Queen’s Blvd (formerly St. Mary's General Hospital) in Kitchener. Proceeds from these businesses have allowed us to make meaningful financial contributions to the St. Mary's General Hospital Hospital Foundation, enhancing patient care and services.

Our mission is to positively impact the hospital community through collaborative, values-driven volunteerism and strategic initiatives that elevate the experience of patients, families, staff, and volunteers alike.

Opportunity: Board Secretary (Volunteer Role)

We are currently seeking a dedicated, community-minded individual to join our Board of Directors as Board Secretary. This is a volunteer leadership role ideal for someone who values service, collaboration, and governance.

As Board Secretary, you’ll play a critical role in supporting the effective functioning of our board and its Governance Committee. You will help ensure that meetings are well-organized, documentation is accurate, and communication flows smoothly across the team.

Key Responsibilities

1. Prepare for and actively participate in monthly Board and Governance Committee meetings
2. Record and distribute accurate meeting minutes
3. Coordinate and send meeting invites and materials in advance
4. Follow through on tasks and assignments related to governance and board functions
5. Collaborate with fellow board members, staff, volunteers, and hospital community partners as needed
6. Support a culture that reflects our mission and core values

Skills and Qualifications

• Strong organizational and communication skills
• Strategic thinking and collaborative mindset
• Experience in governance or change management is an asset
• Comfort working in a hybrid or virtual environment
• Previous board or committee experience is helpful but not required
• The VA uses Google Docs and Google Drive for document sharing, meeting preparation, and collaboration. Familiarity with these tools (or willingness to learn) is important for success in this role.

Our Core Values

• Compassion
• Respect
• Inclusion
• Integrity
• Collaboration
• Service

Commitment and Logistics

• Volunteer position, approximately 10 hours per month
• Board meetings: Last Monday of each month (September–May), virtual or hybrid
• Annual General Meeting (AGM): In-person, held on the last Monday in June
• Governance Committee meetings: Second Tuesday of each month, virtual
• Must reside in the Waterloo Region

How to Apply

If you're passionate about giving back to your community and bringing your voice to a dynamic volunteer board, we’d love to hear from you.

Please send your resume and a brief expression of interest to [e-mail]