Secretary 3 - Psychiatry Child & Adolescent

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Job summary

Shared Health in Winnipeg, Manitoba, is seeking a Secretary 3 for the Psychiatry Child & Adolescent unit. The role supports the Psychiatry Clin Admin Child & Adolescent with administrative tasks, scheduling, and patient communications.

The position is 1.0 FTE, days, in-person, with 7.50 hours daily at Health Sciences Centre. Requirements include grade 12, secretarial training, strong English communication, typing 50 wpm, medical terminology, and proficiency in Microsoft Office.

Qualifications

• Grade 12 education is required and Manitoba standards apply.
• Secretarial training program completion is required.
• Administration/management training is preferred.
• A combination of education and experience may be considered.

Responsibilities

• Provide administrative support within Psychiatry Child & Adolescent unit.
• Schedule staff and coordinate with clinical admin as needed.
• Maintain accurate records and assist with patient communications.

Skills

Typing 50 wpm

Medical terminology

Interpersonal skills

Organizational skills

Decision making

English communication

Tact and patience

Indigenous language knowledge

Education

Grade 12 Manitoba standards

Secretarial training program

Admin/management training

Education+experience considered

Tools

Microsoft Office

ESP scheduling system

Job description

Select how often (in days) to receive an alert:

Secretary 3 - Psychiatry Child & Adolescent

Requisition ID: 414831

Position Number: 20017875

Posting End Date: November 16, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - 771 Bannatyne Avenue

Department / Unit: Psychiatry Clin Admin Child & Adolescent

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 12/07/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Experience

• Minimum two years previous related experience required, preferably in a mental health care setting.
• Preference will be given to those candidates with previous staff scheduling experience.

Education (Degree/Diploma/Certificate)

• Complete grade 12 education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• Additional training in administration or management preferred.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm and medical terminology (pass mark 75%) required.
• Demonstrated proficiency in the use of Microsoft Office required.
• Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling system preferred.
• Excellent interpersonal, organizational and decision-making skills required.
• Must have excellent English communication skills, both oral and written.
• Due to the nature of the work in the department, the incumbent must be able to exercise tact and patience with difficult situations that may arise when dealing with patients and or the public.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.