Administrative Assistant 4 - Central Support Services

Winnipeg Regional Health Authority Inc; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Job summary

Shared Health invites applications for a term administrative role in Winnipeg, MB. This in-person position supports the Central SS - Care Coordination unit, handling data entry, file management, and office coordination.

A strong secretarial background and experience with supervision are preferred. Minimum qualifications include Grade 12 and a two-year secretarial program, plus proficiency in Microsoft Office, typing, and medical terminology.

Qualifications

• Proficient in typing 60–70 wpm and medical terminology.
• Dictaphone and accurate note-taking required.
• Proficient in Microsoft Office (Excel/Word/Outlook/Access/PowerPoint).
• Ability to create spreadsheets and databases.
• Excellent English communication, both oral and written.

Skills

Typing 60-70 wpm

Medical terminology

Dictaphone

Microsoft Office

English communication

Education

Grade 12

Secretarial training (2-year)

Supervision/management training

HR Management certificate (preferred)

Tools

Microsoft Office Suite

Job description

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Requisition ID: 414008

Position Number: 20004726

Posting End Date: November 10, 2026

City: Winnipeg

Employer: Shared Health

Department / Unit: Central SS - Care Coordination

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: ASAP - 03/31/2027

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

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Position Overview

Experience

• Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
• Supervisory experience preferred.

Education (Degree/Diploma/Certificate)

• Complete Grade 12 education, Manitoba Standards, required.
• Successful completion of a recognized two-year secretarial training program required.
• Additional training in supervision, administration or management preferred.
• Human Resources Management certificate preferred.
• A combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 60-70 wpm, medical terminology and Dictaphone required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Outlook, Access, PowerPoint required.
• Ability to set up spreadsheets and databases required.
• Excellent interpersonal skills required. Must have excellent English communication skills, both oral and written.

Physical Requirements

• Use of VDT.

This term position may end earlier as outlined in your employee handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.