Administrative Assistant 4 - Critical Care Program

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 62,000; Part time

Job summary

Shared Health in Winnipeg is hiring an Administrative Assistant 4 for the Critical Care Program. The role supports scheduling, minutes, correspondence, and calendar management in a fast-paced clinical environment.

The ideal candidate will have five years of related experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion. This is an in-person role with days shifts and part-time hours.

Qualifications

• Must have five years of directly related experience.
• Experience scheduling and coordinating meetings is required.
• Health-care setting experience is an asset.
• Experience with SAP payroll is an asset.

Responsibilities

• Schedule and coordinate meetings for the team.
• Prepare minutes and agendas for meetings.
• Support Director with correspondence and calendar management.
• Maintain high level of confidentiality in handling information.

Skills

Microsoft Office

Excel

Email & calendars

Teams/Zoom

Typing 60 wpm

Communication

Minutes & agendas

Confidentiality

General administration

Payroll familiarity

Education

Manitoba high school standards

Applied office skills training

Tools

SAP Timekeeping & payroll

SuccessFactors (ESF)

Microsoft Teams

PowerPoint

Job description

Administrative Assistant 4 - Critical Care Program

Requisition ID: 414920

Position Number: 20034224

Posting End Date: November 17, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 12/18/2026

FTE: 0.80

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Experience

• Five years directly related experience.
• Experience in scheduling and coordinating meetings required.
• Previous health care experience would be an asset.
• Experience in staff payroll processes utilizing SAP would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba Standards, required.
• Formal training in applied office skills required.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Graduate of a Medical Terminology course is an asset.

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Office, Word, Excel, SAP Timekeeping and payroll, and PowerPoint) is essential.
• Experience with email and computerized calendars, Microsoft Teams and Zoom platforms, ESF applications – SuccessFactors.
• Typing speed 60 wpm.
• Ability to compose correspondence on behalf of Director.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.li>
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.