Scribe Invigilator - Limited Term

Ontario-Tech-University; Oshawa; On-site; CAD 61,280,000 - 82,875,000; Part time

Job summary

Ontario Tech University is seeking Scribe Invigilators for casual, part‑time, limited-term work in the Office of Student Life. You will provide one‑on‑one support to students with accommodations, transcribing or reading exam content aloud as required.

Applicants from Engineering, Math, Physics, Nursing, Health Sciences, or Computer Science backgrounds are welcome. Completion of a post‑secondary program is required and familiarity with exam software is preferred.

Qualifications

• Understanding of legislative requirements in human rights and accessibility.
• Strong listening and typing or handwriting skills.
• Excellent verbal communication and clarity.
• Ability to remain neutral and patient.
• Awareness of accessibility and privacy standards.
• Comfort with basic computer and exam software platforms.
• Follow protocols precisely in one‑on‑one settings.
• Good judgment and problem solving under deadlines.
• Superior organizational skills.
• Ability to travel to two locations.

Responsibilities

• Writing or typing responses exactly as dictated by the student; no rewording or alterations.
• Reading exam questions aloud if needed; follow printed text without interpretation.
• Assist with navigating digital exam platforms and assistive technology.
• Request clarification on capitalization and spelling; allow review and edits.
• Maintain confidentiality and adhere to privacy standards.
• Arrive on time and prepare for accommodations.
• Coordinate with Chief Invigilator to ensure accommodations are met.
• Assist with cleaning up testing rooms.
• Report anomalies and incidents per procedures.
• Enforce protocol and maintain exam security and integrity.
• Perform other duties as assigned.

Skills

Accessibility principles

Typing

Verbal communication

Neutrality

Privacy

Basic computer skills

Protocol adherence

Organization

Teamwork

Attention to detail

Judgment

Multitasking

Initiative

Travel to two locations

Education

Post-secondary program (college diploma or university degree)

Credential verification may be required

Tools

Exam software platforms

Word processing & databases

Job description

Scribe Invigilator - Limited Term

Tracking Code: req2255

Faculty/Department: Office of the Deputy Provost

Number of Positions: 3

Appointment Type: Limited Term

Hourly Rate: $25.15/h

Posting Date: October 6, 2026

Closing Date: October 20, 2026(11:59 pm EST)

Job Summary

Ontario Tech University is seeking attentive individuals forthe casual, part‑time position of Scribe Invigilator in the Office of StudentLife. Reporting to the Manager, Test Centre and Integrated Services, ScribeInvigilators provide critical one‑on‑one support to students registered withStudent Accessibility Services, ensuring equitable access to exams by transcribing responses and/or reading exam content aloud as per approved accommodations.

We welcome applicants with academic backgrounds in Engineering, Math, Physics, Nursing, Health Sciences, and Computer Science, as many students receiving support write exams in these subject areas.

Nature of Work

Scribe Invigilators work in a quiet, individualized exam setting, providing support to students with accommodations. This role demands professionalism, neutrality, and strict adherence to accessibility, privacy, and academic integrity protocols. Scribe Invigilators utilize their experience and knowledge of the rights and responsibilities of individuals with disabilities in Ontario under the Ontario Human Rights Code.

Responsibilities / Accountabilities

• Writing or typing responses exactly as dictated by the student, ensuring no rewording or alterations are made.
• Reading exam questions aloud if the student requires both reading and scribling support, strictly following the printed text without rephrasing or interpreting.
• Assisting the student in navigating digital exam platforms if required, including navigating between sections, handling software interfaces, or using assistive technology.
• Requesting clarification on capitalization, punctuation, and spelling, and allowing the student to review and edit responses for accuracy.
• Adhering strictly to protocols, maintaining neutrality, and refraining from prompting or providing hints to the student.
• Maintaining confidentiality of the exam content, as well as any personal or accommodation information about the student, in alignment with Test Centre and Student Accessibility Services' privacy standards.
• Arriving on time to review protocols and prepare for any specific student accommodations.
• Coordinating closely with the Chief Invigilator to ensure that all accommodations and exam protocols are consistently met.
• Assist with the cleaning up of testing rooms.
• Be aware of exam anomalies, and report incidents using the university, Test Centre, and Student Accessibility Services procedures.
• Enforce Test Centre protocol, complete appropriate paperwork during each shift, maintain Test Centre security, and uphold a high level of confidentiality.
• Ensure academic integrity is maintained throughout all exam activities.
• Other duties as assigned.

Required Skills

• Understanding of legislative requirements in the area of human rights and accessibility.
• Strong listening and typing or handwriting skills.
• Excellent verbal communication and clarity.
• Ability to remain neutral, non-intrusive, and patient.
• Awareness of accessibility principles and privacy/confidentiality standards.
• Comfort with basic computer and exam software platforms.
• Ability to follow protocols precisely and work one‑on‑one in a professional manner.
• Good judgment, decision-making making and problem‑solving skills.
• Superior organizational skills.
• Ability to work effectively individually and within a team environment.
• Computer word processing and database skills.
• Collaborate and communicate effectively in writing and orally.
• Proven ability to carry out detailed procedures.
• Proven ability to multitask and works well under pressure with strict deadlines.
• Demonstrated ability to take initiative, problem solve and exercise sound judgment.
• Ability to travel to and work out of two locations.

Required Education

• Completion of post‑secondary school program (college diploma or university degree)
• * Verification of Academic credentials may be required

Required Experience

• We welcome applicants from diverse academic backgrounds. Familiarity with subject areas such as engineering, mathematics, physics, nursing, health sciences, or computer science is considered a strong asset, as it will support students during discipline‑specific exams.
• Minimum 1 year of experience working in an accommodated Test Centre (preferred)
• Minimum 1 year of customer service experience (preferred)

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the university’s policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location

Oshawa, Ontario, Canada

Expected Start Date

11/2/2026

Expected End Date

10/31/2027