0.5 Temporary Office Assistant - Mornings

Simplication; Alliston; On-site; CAD 30,000 - 45,000; Part time

Job summary

SMCDSB seeks an administrative assistant to provide essential clerical support in a school setting. You will prepare correspondence, maintain records, and respond to inquiries in line with board policy.

This morning position (3.5 hours/day) will be scheduled by the Principal, with onboarding requirements including a Criminal Background Check for new employees.

Qualifications

• Two year college diploma or equivalent secretarial experience.
• Excellent secretarial and bookkeeping skills with strong time management.
• Proficiency in Word, e-mail systems, accounting, spreadsheets, and databases.
• Familiarity with office equipment and multi-line phone systems.
• Knowledge of school policies and OSR maintenance.

Responsibilities

• Provide administrative and secretarial support to the school.
• Prepare and type correspondence, complete reports and documents.
• Maintain files and records; answer inquiries per policy.
• Coordinate with Principal and School Office Administrator.
• Assist with attendance, safe arrival procedures, and medication administration knowledge.

Skills

Secretarial skills

Bookkeeping

Time management

Organizational skills

Keyboarding/Word processing

Communication

Interpersonal skills

Teamwork

Leadership

First Aid knowledge

Education

Two year College Diploma

Tools

SDS

Power School

e-Funds

Accounting software

Spreadsheet software

Database software

Job description

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

This position works mornings, 3.5 hours per day; schedule to be determined by the Principal.

Required Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at [e-mail] or [phone] ext. 2 12.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation,

to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Kimberly Dixon Maria Hardie

Director of Education Board of Trustees