Scheduling Planner

NAIT International; Edmonton; Hybrid; CAD 53,000 - 68,000; Full time

Job summary

NAIT is seeking a Scheduling Planner to join the AQOE team to orchestrate class and program schedules, balancing space, resources, and stakeholder needs.

You will work with Academic Operations Specialists, Operations Admins, and scheduling staff to design schedules that optimize space use, meet deadlines, and adapt to changes in a collaborative, student-focused environment.

Qualifications

• High School Diploma or equivalent; certificate or diploma in a related field.
• Considerable related experience required.
• Experience in a post-secondary scheduling office would be a significant asset.
• Equivalencies for required qualifications may be considered.

Responsibilities

• Create class and program schedules that make the best use of space and resources.
• Balance student needs, instructor availability, and space limitations.
• Use Infosilem, IWAS, and Campus Solutions software to build and maintain accurate schedules.
• Meet deadlines and adjust schedules as needed to accommodate changes.
• Build strong relationships to ensure scheduling operations run smoothly.

Skills

Puzzle solving

Relationship building

Infosilem

IWAS

Infosilem & IWAS

Scheduling software

Microsoft Office

Education

High School Diploma or equivalent

Certificate or Diploma in related field

Tools

Infosilem

IWAS

Campus Solutions

Microsoft Office

Job description

## Scheduling PlannerApply: Hybrid: Main Campus: Full time: Posted Today: End Date: September 26, 2026 (11 days left to apply): JR100833**Ready to start your next chapter with NAIT?**At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.**Important Application Deadline Notice**Please note that Workday closes job postings at **11:59pm MST on the day before the posting end date** listed above.To ensure your application is received, submit **no later than 11:59pm MST the day prior** to the posting end date.**Internal NAIT Employees**Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the **NAIT Jobs Hub** rather than the external career site.Join our newly developed, centralized Academic Quality and Operational Excellence (AQOE) team at NAIT and put your communication and puzzle-solving talents to work as a Scheduling Planner. In AQOE, we love solving problems, making things run smoothly, and ensuring our students and instructors have the best experience possible. We’re looking for a Scheduling Planner who enjoys cracking complex scheduling puzzles, building great relationships, and working as part of a supportive team. You’ll be at the heart of our scheduling operations, making sure classes, labs, and programs fit together like a well-designed puzzle. You’ll work closely with Academic Operations Specialists, Operations Admins, Academic Leadership, and our Scheduling team to build schedules that work for everyone – students, instructors, and the institution as a whole. If you love organizing, problem-solving, and collaborating with others, this is the role for you! **Key Responsibilities:*** Work with academic staff to create class and program schedules that make the best use of space and resources.* Solve scheduling challenges by balancing student needs, instructor availability, and space limitations.* Use Infosilem, IWAS, and Campus Solutions software to build and maintain accurate schedules.* Meet deadlines and adjust schedules as needed to accommodate changes.* Build strong relationships to ensure smooth scheduling operations.* Contribute to a team-oriented environment where best practices and ideas are shared to improve scheduling processes.**Skills and Abilities:*** A talent for puzzle-solving—you enjoy tackling scheduling challenges and finding creative solutions.* Strong relationship-building skills—you’re great at collaborating with colleagues and communicating effectively.* Experience with PeopleSoft Campus Solutions or similar student information systems.* Familiarity with scheduling software (Infosilem experience is a **big** plus!).* A detail-oriented mindset with the ability to juggle multiple priorities.* Strong communication skills—you can explain complex information in a clear and professional way.* Proficiency in Microsoft Office and the ability to use technology to streamline work.**Qualifications*** High School Diploma or equivalent.* Certificate OR Diploma in a related field.* Considerable amount of related experience is required.* Experience in a post-secondary scheduling office would be a significant asset.* Equivalencies for required qualifications may be considered.**Why Join AQOE?*** **People-first culture**: In AQOE, we believe in putting our people first, supporting professional growth, and fostering an inclusive work environment.* **Collaborative & innovative environment**: Be part of a forward-thinking portfolio that values new ideas and continuous improvement.* **Impactful work**: Play a crucial role in shaping the student experience and academic operations at NAIT. **Remuneration**Refer to salary range noted on this posting, plus a comprehensive benefits package.**Classification – Administrative Support V***This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.*The compensation range for this job posting is : $52,731.69 - $68,242.40NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams. **About NAIT**We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s. NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [e-mail]. **Please submit a resume and cover letter to be considered for this opportunity.**