Scheduling Coordinator

ONxpress Transportation Partners; Old Toronto; Hybrid; CAD 75,000 - 110,000; Full time

Job summary

Join a forward-thinking company that is transforming transit in the Greater Golden Horseshoe area. As a Scheduling Coordinator, you will play a vital role in enhancing project management efficiency and stakeholder engagement. This position involves gathering and analyzing data, preparing scheduling reports, and managing multiple projects to ensure operational readiness. You will collaborate with various departments, drive best practices, and ensure compliance with contractual obligations. If you are passionate about making a difference in transportation and thrive in a dynamic environment, this is the perfect opportunity for you to contribute to innovative projects that shape the future of transit.

Benefits

Competitive salary

Incentive pay

Health benefits

Flexible working arrangements

Qualifications

• 5+ years in project management with a focus on processes and governance.
• 7+ years in planning & scheduling, preferably in the railway industry.

Responsibilities

• Gather and analyze data for weekly scheduling reports.
• Manage planning and scheduling activities across multiple projects.

Skills

Project Management

Data Analysis

Time Management

Communication Skills

Problem-Solving

Interpersonal Skills

Agile Project Management

Education

Post-secondary education in a related field

Tools

Primavera P6

Microsoft Project

JIRA

Microsoft Office Suite

Job description

ONxpress Operations Inc. (OOI) is shaping the future of transit in the Greater Golden Horseshoe area. With a long-term partnership with Metrolinx, OOI will oversee the operations and maintenance of the GO Transit rail network and Union Pearson Express, as part of the groundbreaking GO Expansion program. Supported by global leaders Deutsche Bahn International Operations and Aecon, we are driving the transformation of one of North America's largest transit networks. Our mission is to deliver faster, more reliable, safe and sustainable rail services through innovative technology and a commitment to excellence, giving you the opportunity to be a part of the next generation of transportation.

Accountability:

The Scheduling Coordinator plays a critical role in supporting the OR PMO Team and collaborating with various OOI’s departments. This role is responsible to enhance project management efficiency and stakeholder engagement to align with organizational goals, while ensuring smooth adoption of new practices and maintaining operational readiness through effective schedule and change management.

Responsibilities

• Responsible for gathering and analyzing data to prepare and submit weekly scheduling reports to the client.
• Responsible for the overall planning and scheduling activities on multiple OOI projects, identifying critical paths including critical float path analysis and schedule variance analysis.
• Assess progress measurement and developing/updating progress curves for progress reporting.
• Perform schedule variance analysis and risk analysis, providing recommendations as required.
• Actively participate in regular meetings with the client, providing overall schedule updates, promptly reporting any schedule discrepancies, and ensuring that mitigation plans are in place to address any issues that arise.
• Collaborate with the OR PMO team, continuously assess and improve project management processes, tools, and templates to enhance efficiency and effectiveness.
• Integrate schedules for schedule portfolio management internally or with the client(s). Ensure best practices, lessons learned and new technologies in project management are captured, shared, and implemented.
• Drive the facilitation and maintenance of the Operational Readiness master schedule and checklist (commonly known as the readiness “P6” and “Readiness Checklist.”) and resolve any scheduling conflicts.
• Manage projects identified by the PMO lead that assist in overall operational readiness; including but not limited to: supporting documentation around issues that impact overall schedules, visualizing schedule data, and identifying opportunities to improve schedule data.
• Manage contractual compliance by tracking, tracing, and updating contractual obligations derived from Project Agreements and other legally binding documents.
• Maintain alignment of the OOI Operational Readiness schedules timeline.
• Ensure existing and future reporting requirements are achieved as per Project Agreement (PA) requirements.

Qualifications

Education & Experience:

• Completed post-secondary education in a related field and/or equivalent combination of related work experience.
• A minimum of 5 years of experience in project management, including leading the defining and implementing processes, project governance frameworks, standards, and procedures.
• Minimum 7 years of experience in Planning & Scheduling.
• Expert skills in Primavera (P6) and Microsoft Project.
• Schedule risk analysis tools and experience (i.e., Monte Carlo analysis).
• Demonstrated expertise in leading complex projects and managing cross-functional teams, preferably in the railway industry and/or experience in agile project management.
• Planning and Scheduling Professional (PSP) or Project Management Professional (PMP) designation would be an asset.

Required Skills:

• Demonstrated advanced proficiency in project management software and tools (e.g., Primavera P6, JIRA) and Microsoft Office Suite.
• Excellent time management and organization skills, with the proven ability to juggle and reprioritize based on business demands and priorities.
• Excellent verbal and written communication skills, with the ability to effectively convey complex information to diverse audiences.
• Strong analytical and problem-solving skills, with the ability to analyze data, identify trends, and make data-driven decisions.
• Understanding of business processes and objectives, with the ability to align project management activities with broader organizational goals.
• Strong interpersonal, negotiation and collaboration skills with internal and external stakeholders.
• Thrives in fast-paced environments and is flexible and adaptable in response to changing demands.
• Quickly comprehends complex information and creates innovative solutions to simultaneous emerging challenges.
• Demonstrated ability to drive results and deliver projects on time and within budget.
• Maintains a positive attitude and composure under pressure.

Physical Requirements:

• Sedentary Work: The ability to sit for extended periods of time is necessary.
• Computer Usage: Frequent use of a computer and other office equipment.

Why Work with Us?

• We offer a competitive compensation package including competitive salary, incentive pay and health benefits.
• We have an open and approachable culture that enables you to bring your best ideas forward.
• We offer flexible working arrangements to support your need to balance life at work and at home.

Privacy Notice:ONxpress Operations Inc. ("OOI"), safeguards the privacy of candidates and users of this career portal. We collect, use, and disclose personal information of job candidates solely for recruitment purposes, including, but not limited to, assessing qualifications, conducting background checks, communicating with applicants, and complying with legal obligations. Your information may be shared within OOI, and third-party recruiters within Canada and potentially in other jurisdictions to facilitate the recruitment process. We retain your data only as long as necessary and protect it according to our policies. For more information on how OOI collects, uses and discloses your personal information please review our Privacy Policyhere .

Accommodation:At OOI, we celebrate diversity and strive to create an inclusive environment where everyone feels valued and respected. We encourage individuals from all backgrounds to apply, including women, visible minorities, Indigenous peoples, persons with disabilities, and individuals of any sexual orientation or gender identity. If you require accommodation at any stage of the application process, please reach out to us [e-mail] . OOI will consult with all applicants seeking accommodation during the recruitment process to ensure accommodation is provided in accordance with applicable legislation and is tailored to meet each applicant’s specific needs.

Job Info

• Job Identification 10285
• Posting Date 01/03/2025, 10:04 PM
• Apply Before 02/10/2025, 10:04 PM
• Job Schedule Full time
• Locations 130 Adelaide St W, Toronto, ON, M5H 1T1, CA (Hybrid)