Scheduling Coordinator

Thales; Dartmouth; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player seeks a Scheduling Coordinator to support the Ship Maintenance Lead in organizing and maintaining schedules for naval operations. This hybrid role involves collaborating with various stakeholders to ensure accurate project timelines and effective communication of schedule changes. The ideal candidate will have strong organizational and communication skills, along with experience in scheduling tools and project management. Join a forward-thinking company that values innovation and teamwork, and enjoy a comprehensive benefits package while contributing to vital defense projects.

Benefits

Company paid Extended Health

Dental Insurance

Retirement Savings Plans

Paid Sick Leave

Employee Discounts

Travel Insurance

Well-Being Program

Short-term Disability

Cancer Care Program

Voluntary Life Insurance

Qualifications

• Experience in military or defense projects is advantageous.
• Strong computer literacy with Microsoft products is essential.
• 3+ years of scheduling project experience preferred.

Responsibilities

• Assist in organizing routines and developing integrated schedules.
• Coordinate with stakeholders to prepare and maintain maintenance packages.
• Prepare reports on project schedule progress and performance.

Skills

Scheduling Tools

Microsoft Project

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Organizational Skills

Communication Skills

Interpersonal Skills

Education

College Graduate with Trade Experience

Post Graduate Qualifications in Business or Project Management

Tools

ERP Systems (SAP, Maximo)

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This position is Hybrid Halifax.

Scheduling Coordinator

Position Summary

The role of the Scheduling Coordinator is to assist the Ship Maintenance Lead (SML) in organizing all required routines while developing an integrated schedule for the Work Period. The Scheduling Coordinator manages the preparation, monitoring, and maintenance of Work Period work lists and schedules. They ensure accurate and timely reports are produced as required along with updating real-time dashboards and communicating schedule changes across the enterprise. During the evolution of the Work Period, the Scheduling Coordinator will coordinate with the Technical Material Expeditor and advise if the identified Material is not in Stock. Additional tasks will include but not limited to; Raising Purchases Requisitions on behalf of the SML, collecting and organizing Objective Quality Evidence, and assisting Maintenance Coordinators with Work Pack Management.

Key Areas of Responsibility

The Scheduling Coordinator is responsible to the Coastal Planning Team Lead, for the coordination, preparation, monitoring and maintenance of Waterfront Maintenance packages and schedules. The preparation and maintenance of these maintenance packages and schedules is done in conjunction with the various stakeholders (ie Ship Maintenance Lead, Team Leaders, FMF, and Sub-Contractors) as required. The work packages will be used to identify and validate that all required maintenance has been identified in the appropriate work period. The schedules will be used to identify the program critical paths in conjunction with end customers and other project companies and manage the work periods.

The Scheduling Coordinator for is responsible to:

• Provision of general project support and administration activities to the Service Delivery Team.
• Liaise with key stakeholders to develop valid and accurate bid and project maintenance packages; Liaise with key stakeholders to develop valid and accurate bid and project schedules; Liaise with key stakeholders to maintain valid and accurate project schedules in accordance with a weekly update cycle.
• Highlight areas of schedule and identify potential actions for improving performance; Advise the Ship Maintenance Lead of scheduling/production issues that might impact on key schedule dates.
• Ensure data transfer, data coordination between various program management software systems to ensure capture of accurate performance data; Reconcile performance data generated from the systems with real project performance through communication with members of the project team.
• Prepare regular reports and charts on project schedule progress and project performance in as required by the Ship Maintenance Lead and other stakeholders and as required; Carry out analysis of project schedule and cost performance;
• Assist the Ship Maintenance Lead through resource levelling and other appropriate scheduling techniques to identify suitable project execution strategies to reduce execution costs and improve schedule performance; Assist with planning functions including project structure with relevant documentation;
• Generating purchase requisitions for Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams; Assist in ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
• Attending meetings and preparing meeting agendas and minutes;
• Comply with and ensure compliance of others to all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment; Promote Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner.
  
  
  

Minimum Requirements

• Experience working within the Military or a Defense Contract or Project is advantageous; Experience in the marine industry as it relates to Shipbuilding, Ship Repair, or Ship Maintenance is advantageous;
• Competent use of Scheduling Tools (Microsoft Project preferred); Project planning knowledge desirable.
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel, PowerPoint and SharePoint;
• Strong organizational skills and ability to balance multiple priorities; Excellent communications skills including the ability to prepare and present reports to a range of audiences;Strong interpersonal skills including the ability to promote cooperation at all levels;
• Experience and Knowledge with an ERP or EAM (SAP and Maximo Preferred).
  
  
  

Preferred Qualifications

• College Graduate with trade experience or; Post graduate qualifications or trainings in the area of Business, Project Management, or Engineering will be looked upon favourably.
• 3+ Years of experience of scheduling projects;
  
  
  

Physical Demands

• Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.
  
  
  

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.
  
  
  

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.