Scheduling Clerk - SMHC

Winnipeg Regional Health Authority; Selkirk; On-site; CAD 27,000 - 30,000; Full time

Job summary

Shared Health is seeking a Scheduling Clerk to support Direct Service Staff scheduling at SMHC. You will enter data in to the ESP scheduling system, assign and communicate with staff, and coordinate with CPSs to ensure coverage in a 24-hour environment.

The role requires strong organization, attention to detail, and experience with healthcare terminology. Evening and weekend shifts are included, and the position is based in Selkirk, Manitoba.

Qualifications

• Completion of a high school or equivalent program; formal training in applied office skills.
• Minimum 6 months scheduling experience in a large 24-hour environment.
• Experience with ESP Timekeeping preferred.
• Experience in a healthcare environment preferred.

Responsibilities

• Assist in maintenance of Direct Service Staff schedules by data entry into ESP scheduling system.
• Assist in assigning, scheduling and communicating with Direct Service Staff and other disciplines.
• Collaborate with Coordinators of Patient Services (CPSs) to support staffing needs.

Skills

Communication skills

Organizational skills

Interpersonal negotiations

Scheduling experience

ESP Timekeeping

MS Office (Outlook Word Excel)

Data entry

Healthcare environment knowledge

Education

High school diploma or equivalent

Tools

ESP Scheduling System

ESP Timekeeping

Microsoft Office

Job description

Requisition ID: 412315

Position Number: 21002396

Posting End Date: October 18, 2026

City: Selkirk

Employer: Shared Health

Site: Shared Health - Selkirk Mental Health Centre

Department / Unit: SH Scheduling Office SMHC

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 01/11/2027

FTE: 1.00

Anticipated Shift: Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $26.651 , $27.309 , $28.048 , $28.797 , $29.544 , $30.438

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the direction of the Nurse Scheduling Manager, the Scheduling Clerk, in collaboration with the Coordinators of Patient Services (CPSs), assists in the maintenance of Direct Service Staff* schedules by entering data in to the ESP scheduling system, assigning, scheduling and communicating with Direct Service Staff, and other relevant disciplines at SMHC.

*Registered Nurses, Registered Psychiatric Nurses, Licenced Practical Nurses, Psychiatric Nursing Assistants 1, and Psychiatric Nursing Assistants 2

Experience

• Minimum of 6 months' experience scheduling staff in a large 24-hour environment.


• Experience with ESP Timekeeping preferred.


• Experience working in a healthcare environment/familiarity with medical terminology preferred.


• Data entry experience preferred.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies: formal training in applied office skills required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Ability to interpret collective agreements, acts, policies, and procedures.


• Excellent verbal and written communication skills.


• Excellent organizational and time management skills.


• Demonstrated effective interpersonal and negotiation skills that result in win-win outcomes.


• Demonstrated ability to resolve scheduling conflicts.


• Intermediate computer skills including keyboarding, as well as Microsoft Office skills in Outlook, Word, and Excel.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.