Scheduling Clerk

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 27,000 - 30,000; Full time

Job summary

Winnipeg Regional Health Authority (WRHA) is seeking a Scheduling Clerk to support the Home Care Program. You will help maintain Direct Service Staff schedules, enter data in the scheduling system, and communicate with staff and clients to ensure smooth operations.

The role requires 2–3 years of related admin experience, 6 months scheduling experience, strong typing, and proficiency in Word/Excel. Experience with GroupWise and Procura is preferred. A current security checks are required.

Qualifications

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Responsibilities

• Maintain Direct Service Staff schedules in the Home Care scheduling system.
• Enter and communicate schedules with Direct Service Staff, clients and other Home Care Staff.
• Coordinate with the Resource Coordinator.
• Assist in data entry and statistics compilation.
• Support mail distribution, photocopying and filing.

Skills

MS Word

MS Excel

Data entry

Communication

Organization

Teamwork

GroupWise

Typing 45 wpm

Education

High school diploma

Office skills training

Medical terminology

Tools

Procura

Job description

Salary $26.532, $27.201, $27.949, $28.672, $29.434, $30.359

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other Home Care Staff.

• Registered Nurse, Licensed Practical Nurse, Rehabilitation Assistant, Integrated Support Worker, Home Care Attendant, and Home Support Worker.

Experience

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.
• Experience in email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience with mail distribution, photocopying and faxing.
• Experience maintaining filing system.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Word and Excel; Procura would be preferred.
• Keyboarding speed of 45 wpm required.
• Ability to maintain and compile statistics.
• Strong organizational skills required.
• Demonstrated ability to effectively contribute to a team environment.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Ability to carry out assigned tasks.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.