Scheduling and Attendance Coordinator - Temporary - Full time

EXTENDICARE; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

Extendicare is seeking a Scheduling and Attendance Coordinator for a temporary, full-time position in Ottawa, Ontario. You will manage staff schedules across departments using Workday, handle absences, and coordinate coverage with staff and agencies.

You will validate hours for payroll, support leave administration, and assist with new resident processes in PCC and clinical charting. The role involves administrative tasks, health and safety coordination, and participation on bargaining

Qualifications

• Experience using Workday Scheduling System to assign work schedules and manage staffing.
• Familiarity with Call Multiplier or open shift management tools for outreach.

Responsibilities

• Actively assign employee work schedules and maintain staffing schedules for all departments using Workday Scheduling System.
• Manage vacancies from absences, including unplanned absences, LOAs, and terminations.
• Schedule staff coverage for unfilled shifts by contacting employees and staffing agencies.
• Validate and reconcile scheduled hours via daily reports for payroll.
• Record activities in time blocks and ensure accurate payroll submissions.
• Assist with leave administration and liaise with WCB.
• Assist with new resident processes including PCC entries and clinical charting.
• Order, receive, distribute, and store nursing supplies.
• Investigate health and safety incidents and file incident reports.
• Organize Health and Safety meetings and track corrective actions to closure.
• Provide administrative support to Operations Manager and LTC leadership.
• Serve as a strategic resource or employer representative on bargaining committees.

Tools

Workday Scheduling System

Call Multiplier

Job description

Job Description

Coordonnateur(trice) des horaires et des présences - Temporaire - Temp Plein

Responsabilities:

Attribuer activement les horaires de travail aux employés et gérer les plannings de personnel pour tous les services de l'établissement à l'aide du système de planification Workday.

Gérer tous les postes vacants dus aux absences des employés, y compris les absences imprévues, les demandes de congés, les congés autorisés et les départs.Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.

Vérifie et rapproche les heures de travail prévues des employés à l'aide des rapports quotidiens.

Enregistre avec précision les activités par tranches horaires. S'assure que les heures réelles sont bien prises en compte pour les validations et les transmissions à la paie. Transmet les heures validées au service de la paie.

Participe aux tâches administratives liées aux congés, notamment en remplissant les formulaires, en contestant les demandes et en assurant la liaison avec la Commission des accidents du travail (WCB).

Participe aux processus administratifs liés aux nouveaux résidents, tels que la saisie des résidents dans le système PCC,

la création de dossiers cliniques, la liaison avec les familles et la communauté.

Commande, réceptionne, distribue et stocke les fournitures infirmières.

Enquête sur les incidents liés à la santé et à la sécurité et gère les rapports d'incident.

• Organiser des réunions conjointes sur la santé et la sécurité, rédiger et publier les comptes rendus de ces réunions, et assurer le suivi des mesures correctives jusqu'à leur clôture.
• Apporter un soutien administratif, en matière de coordination et de communication au responsable des opérations
• Jouer le rôle de ressource stratégique et/ou de membre du comité de négociation représentant l'employeur.
• Être membre du comité patronal-syndical représentant l'employeur
• Member of the labour management committee representing the employer

Ceci est une job temp plein, Temporaire qui ce termine le 3 Decmbre 2026

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English

Scheduling and Attendance Coordinator - Temporary - Full Time

Key Responsibilities:

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.

Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.

Validates and reconciles scheduled hours worked by employees through daily reports.

Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.

Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.

Assist with new resident administration processes, such as entering residents into PCC,creating clinical charts, liaising with families and community.

Order, receive, distribute, and store nursing supplies.

Investigate Health and Safety incidents and administer incident reports.

Conduct Joint Health and Safety meetings, record, and post meeting minutes, and trackcorrective actions to closure.

Provides administrative, coordination and communication support to Operations Managerand other LTC facility leadership as required.

Act as a strategic resource and/or member of the bargaining committee representing the employer.

Member of the labour management committee representing the employer

This is a full-time Temporary job that finishes December 3rd 2026.

Time Type

Full time

Compensation Details

Compensation will be discussed during the recruiting process.

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the hiring process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.