Scheduling and Attendance Coordinator (SAC) - Full-Time (FT) - Bayview

EXTENDICARE; Toronto; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Continuous mentorship

Opportunities for advancement

Employee Family Assistance Program

Robust benefits package

Job summary

EXTENDICARE is looking for a Scheduling and Attendance Coordinator to join our team in Toronto, Ontario. In this role, you will manage staffing schedules and maintain high-quality care standards for residents. Reporting to the leadership team, you will play a critical part in operations and engagement.

This position requires a post-secondary diploma and experience in office or business management. Enjoy continuous mentorship and opportunities for career growth, alongside a competitive benefits package.

Qualifications

• Post-secondary diploma in office/business administration, bookkeeping, or equivalent experience.
• Experience in managing employee time and attendance.

Responsibilities

• Assign and maintain staffing schedules using Workday.
• Manage vacant schedules and coordinate with staffing.
• Validate and reconcile scheduled hours for payroll.
• Assist with leave administration and health/safety incidents.
• Enter residents into systems and create clinical charts.

Skills

Office or business administration

Employee time and attendance management

Bookkeeping and accounting

Education

Post-secondary diploma/certificate

Tools

Workday Scheduling System

Call Multiplier

Job description

Overview

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us!

This position is for our Extendicare Bayview Home, located in North York, Ontario

Responsibilities

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validate and reconcile scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assist with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

Qualifications

• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

Rewards and Benefits

• Continuous mentorship, support for life-long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others
• Employee Family Assistance Program
• Robust benefits package.

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.

Time Type:

Full time

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.