Scheduling and Attendance Coordinator - Ridgeview Part-Time Temporary

Extendicare; Hamilton; On-site; CAD 31,000 - 36,000; Part time

Job summary

Extendicare, a Canada-wide leader in long-term care, is hiring a part-time coordinator to manage staff schedules, attendance, and basic resident administration. You will coordinate shifts, process time blocks, and liaise with payroll, with a focus on accuracy and timely communication.

Join a compassionate team committed to quality of life for residents. The role involves safety compliance, supply management, and supporting operations leadership.

Qualifications

• Experience coordinating staff schedules and attendance
• Strong communication and coordination abilities
• Attention to detail and accuracy in payroll-related data

Responsibilities

• Actively assign employees work schedules and maintain staffing schedules for all
• Schedule staff coverage for unfilled shifts by contacting employees and staffing agencies
• Validate and reconcile scheduled hours worked by employees through daily reports and submit validated hours to payroll
• Assist with leave administration activities and liaise with WCB
• Enter residents into PCC and create clinical charts; liaise with families and community
• Order, receive, distribute, and store nursing supplies
• Investigate Health and Safety incidents and administer incident reports
• Conduct Joint Health and Safety meetings and track corrective actions to closure
• Provide administrative support to Operations Manager and LTC facility leadership
• Represent the employer as a member of the bargaining committee

Job description

Job Description

Actively assign employees work schedules and maintain staffing schedules for all

• Manage all vacant schedules due to employee absences, including unplanned absences,
  vacation requests, LOAs and termination.
• Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing
  agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports.
  Capture activities in time blocks accurately. Ensure actual time is reflected for payroll
  approvals and submissions. Submit validated hours to payroll.
• Assists with leave administration activities including completing forms, challenging claims,
  and liaising with WCB.
• Assist with new resident administration processes, such as entering residents into PCC,
  creating clinical charts, liaising with families and community.
• Order, receive, distribute, and store nursing supplies.
• Investigate Health and Safety incidents and administer incident reports.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track
  corrective actions to closure.
• Provides administrative, coordination and communication support to Operations Manager
  and other LTC facility leadership as required.
• Acts as a strategic resource and/or member of the bargaining committee representing the employer

Time Type

Part time

Compensation Details

$22.62 - $26.15

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail].

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.