Scheduling and Attendance Coordinator - Part Time - FJ Davey LTC

EXTENDICARE; Sault Ste. Marie; On-site; CAD 45,000 - 60,000; Part time

Benefits offered by this job

Continuous mentorship

Opportunities for advancement

Employee Family Assistance Program

Robust benefits package

Job summary

EXTENDICARE is seeking a part-time Scheduling and Attendance Coordinator in Sault Ste. Marie, Canada. In this role, you will manage employee staffing schedules, validate hours worked for payroll, and support leave administration processes.

The ideal candidate will have a post-secondary diploma in office or business administration or equivalent experience managing employee attendance. The position offers mentorship, career growth opportunities, and a robust benefits package.

Qualifications

• Post-secondary diploma/certificate in office or business administration or equivalent work experience.
• Experience managing employee time and attendance.

Responsibilities

• Assign work schedules for all departments using Workday Scheduling System.
• Manage staffing schedules due to employee absences.
• Validate and reconcile scheduled hours worked by employees.
• Assist with leave administration and Health and Safety incident reports.
• Help with new resident administration processes.

Skills

Managing employee time and attendance

Proficiency in Workday Scheduling System

Education

Post-secondary diploma/certificate in office or business administration

Job description

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us!

What you’ll be doing:

• Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
• Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.
• Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

What you bring:

• Post‑secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

What you’ll get:

• Continuous mentorship, support for life‑long learning and growth opportunities
• Opportunities for advancement and career growth within the organization
• A rewarding and meaningful work experience where you can enrich your life and the lives of others
• Employee Family Assistance Program
• Robust benefits package.

Time Type: Part time