Scheduling Coordinator (Supported Living) #3556

Kerry's Place Autism Services; Belleville; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

RRSP (optional)

Employee Assistance Plan

Goodlife Fitness discount

Employee recognition programs

Job summary

Kerry’s Place Autism Services is seeking a Scheduling Coordinator (Supported Living) to plan and maintain staff schedules, ensure coverage and training, and support site managers. The role requires coordinating orientation and training records while adhering to relevant regulations and contracts.

Working hours include evenings, weekends, and holidays as needed; flexible scheduling and a proactive approach to staffing are essential for meeting residents’ needs and maintaining service quality.

Qualifications

• University degree or college diploma is required.
• 2 years of experience with ADP Payroll and scheduling systems is an asset.
• Strong knowledge of the Developmental Services sector and Autism Spectrum Disorder.

Responsibilities

• Develop and maintain employee schedules across multiple sites.
• Coordinate onboarding and training records for staff.
• Ensure schedules comply with Employment Standards Act and collective agreements.
• Provide scheduling support to site managers and monitor timesheet accuracy.

Skills

Scheduling

Staffing

Microsoft Office

French asset

Education

University degree or college diploma

Tools

ADP Payroll

Vocantas

Job description

Scheduling Coordinator (Supported Living) #3556

Are you looking for a meaningful career full of lifelong learning and everyday adventures?

At Kerry’s Place, we help enhance the quality of life for more than 8000 people with Autism Spectrum Disorder (ASD) each year! Our dedicated team of professionals have become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s Place!

Why Join our Team?

• Make a Meaningful Difference in Someone’s Life
• Career Development & Internal Growth Opportunities Available
• Registered Retirement Savings Plan (optional)
• Employee and Family Assistance Plan
• Corporate Membership discount for Goodlife Fitness
• Employee Recognition and Celebration Programs
• Open and Inclusive Work Environment

About the Role:

Reporting to the Director Services and Supports, the Scheduling Coordinator is responsible for developing and maintaining employee schedules, taking into account staffing requirements, workload, and employee availability. Scheduling Coordinator will utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise. Additionally, the Scheduling Coordinator will facilitate comprehensive orientation sessions, welcoming and integrating new employees into the organization while also maintaining and updating employee training records, ensuring compliance with training requirements. Responsibilities may include:

• Through actions, supports the Mission, Vision, Values and Strategic Plan of Kerry’s Place
• Adheres to employee responsibilities for Health & Safety as defined by the Occupational Health and Safety Act (OHSA) and applicable regulations
• In collaboration with the Management team and Human Resources, provide appropriate staffing to meet the needs of the persons we support through effective recruitment and orientation
• Create and upload team schedules across multiple sites utilizing the online scheduling platform
• Schedule employees hours according to employment contracts, the Employment Standards Act and applicable Collective Agreements
• Utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise
• Deliver comprehensive orientation programs to ensure a smooth transition and a positive onboarding experience
• Coordinating and scheduling staff for training sessions, ensuring availability and proper coverage
• In collaboration with Manager, maintain and update training records, ensuring compliance with training requirements (e.g. NVCI, First Aid)
• Provide administrative scheduling support to site managers and ensuring timesheet accuracy
• Maintain scheduling operations within budget as directed by the Management team, includes authorization of expenditures as per Finance policy
• Ensure the sufficient staffing of Supported Living sites through schedule maintenance, ratio maintenance and maintaining fair and equitable schedules
• Coordinate efficient scheduling of staff to meet home requirements (Site Budgets)
• Collect and analyze information regarding the utilization of agency staffing support including hours and shifts to identify staffing trends and inform scheduling efficiencies
• Support the scheduling of services and supports for persons with Autism Spectrum Disorder
• Support the health and safety of supported persons in accordance to Ontario Regulation 299/10 Quality Assurance Measures, and the Provincial and Municipal regulations and by-laws
• Assist the Management team by maintaining professional and thorough records and keeping them up to date for all staff
• Other duties as assigned

Education Qualifications:

• University degree or college diploma

Knowledge and Experience Requirements:

• 2 years of experience with ADP Payroll and scheduling systems is an asset
• Knowledge of shift call-out and scheduling notification (Vocantas)
• Strong knowledge of the Developmental Services sector
• Strong knowledge of Autism Spectrum Disorder
• Competency and effective use of database and Microsoft Office systems
• Working knowledge of related legislation and regulations such as Employment Standards Act, Occupational Health and Safety Act, Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, etc.
• French language is an asset

Working Conditions/Physical Requirements:

• Position requires flexible hours including evenings, weekends and holidays.
• Provide on-call coverage (which may include evenings, weekends and holidays)
• Access to stable and high speed internet
• Must have the ability to complete the Non-Violent Crisis Intervention (NVCI) certification, First Aid/CPR as well as perform the required physical techniques. Training will be provided at no cost

Kerry’s Place is an equal opportunity employer and is committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. Kerry’s Place is also committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.

We thank all applicants for your interest in Kerry’s Place Autism Services. Only those selected for an interview will be contacted.

Temporary Full-Time (Contract ending March 2027; Two weeks’ written notice prior to contract end)

No – Receive Pay in Lieu of Benefits up to 5% added to each pay