Scheduler

Cool Aid; Victoria; On-site; CAD 44,000 - 49,000; Full time

Benefits offered by this job

Municipal Pension Plan

Paid time off

Long-term disability

Extended health and dental benefits (0

Telemedicine via Sparrow

Employee Assistance Program (GreenShie

Job summary

Cool Aid is seeking a Scheduler to coordinate shift schedules, call-outs, vacation and sick replacements, and payroll timesheets. The role involves timely scheduling, tracking absenteeism, and reporting staff and client data under the Collective Agreement.

The ideal candidate can multi-task in a busy office, pay close attention to detail, and learn new computer software quickly. A Diploma in Business and Administration is an asset; two years of related experience; knowledge of web-based payroll

Qualifications

• Diploma/certificate in Business and Administration is an asset.
• At least two (2) years of experience working in a related environment.
• Preferable knowledge and experience in: Web-based payroll software.
• Intermediate level of experience Word, Excel.
• Other database related software.

Responsibilities

• Coordinate shift schedules, call-outs, vacation and sick replacements and payroll timesheets.
• Provide timely coordination and monitoring of shift schedules and absenteeism.
• Compile, track and report staff and client statistics under the Collective Agreement.

Skills

Multi-tasking

Attention to detail

Adaptability

Education

Diploma/certificate in Business and Administration

Tools

Web-based payroll software

Word

Excel

Database software

Job description

This is a great opportunity to join an organization that is committed to ending homelessness and improving the lives of the most vulnerable in our community.

We offer a range of benefits including health and dental care, paid sick time, paid vacation time.We also offer excellent in-house training covering all aspects of working with our clients and other core skills and are committed to providing our staff with a wide range of learning and development opportunities.

The Scheduler is responsible for the timely coordination of shift schedules, call-outs, vacation and sick replacements, and entering and reviewing payroll timesheets. The successful applicant will provide timely coordination and monitoring of shift schedules, call-outs, absenteeism, vacation and sick replacements using the collective agreement and the accurate entering and reviewing of payroll data. This position also compiles, tracks, and reports on various staff and client statistical data.

To succeed, you will need to be able to multi-task, and pay attention to detail in a busy office environment while encouraging positive relationships with staff and management. Familiarity and comfort with various computer software or an ability to learn quickly are imperative to this role. You will also learn how the Collective Agreement rules apply to scheduling vacation, sick, and other types of leaves.

Qualifications

• Diploma/certificate in Business and Administration is an asset.
• At least two (2) years of experience working in a related environment.
• Preferable knowledge and experience in:
• Web-based payroll software.
• Intermediate level of experience Word, Excel.
• Other database related software.

Requirements

• Complete the Ministry of Public Safety and Solicitor General Criminal Record Check.

Job Information

• Hourly Wage Rate:$32.02 - $35.52.
  
• Shift Time: 06:45am to 5:30 pm.
• Total Weekly Hours: 40.
• Job Type:Permanent, Full-time.
  Union:BCGEU.
• Benefits:We offer a comprehensive package that includes the Municipal Pension Plan, paid time off, and long-term disability; 100% employer-paid extended health and dental benefits, including for eligible dependents; access to telemedicine services through Sparrow; and our Employee Assistance Program, provided by GreenShield Health.

Portability

Candidate upon hire may be eligible to transfer the hours worked with other Community Social Services Agencies under the Retention and Portability memorandum. Some restrictions may apply.

About Us

Cool Aid employees personify compassion, professionalism and dependability. Whether we’re providing shelter services, supporting tenants, or delivering health services to inner-city clients we are dedicated to improving the well-being and health of the people we serve. Our contributions and the quality of our services are due to the dedication of our employees.

Employees come from diverse backgrounds, and all walks of life. We’re committed to equality and inclusion.