Scheduler

Victoria Cool Aid Society; Victoria; On-site; CAD 67,000 - 74,000; Full time

Job summary

Victoria Cool Aid Society is hiring a Scheduler to coordinate shift schedules, call-outs, vacations and sick replacements under the BCGEU collective agreement. The role requires meticulous data entry for payroll and reporting, with a focus on accuracy and staff relations.

The successful candidate will work a 40-hour week at Rock Bay Landing, with a wage of $32.02–$35.52 per hour. A Diploma in Business and Administration is preferred, and familiarity with payroll software is advantageous.

Qualifications

• Diploma/certificate in Business and Administration is an asset.
• At least two (2) years of experience in a related environment.
• Knowledge/experience with web-based payroll software and Word/Excel is preferred.

Responsibilities

• Coordinate shift schedules, call-outs, vacation and sick replacements.
• Enter and review payroll timesheets and monitor payroll data.
• Compile, track and report staff and client statistics.
• Learn how Collective Agreement rules apply to scheduling leaves.

Skills

Multitasking

Attention to detail

Database software

Word

Excel

Education

Diploma/certificate in Business and Administration

Tools

Web-based payroll software

Microsoft Word

Microsoft Excel

Database software

Job description

Detailed Job Description

This is a great opportunity to join an organization that is committed to ending homelessness and improving the lives of the most vulnerable in our community.

We offer a range of benefits including health and dental care, paid sick time, paid vacation time. We also offer excellent in-house training covering all aspects of working with our clients and other core skills and are committed to providing our staff with a wide range of learning and development opportunities.

The Scheduler is responsible for the timely coordination of shift schedules, call-outs, vacation and sick replacements, and entering and reviewing payroll timesheets. The successful applicant will provide timely coordination and monitoring of shift schedules, call-outs, absenteeism, vacation and sick replacements using the collective agreement and accurate entering and reviewing of payroll data. This position also compiles, tracks, and reports on various staff and client statistical data.

To succeed, you will need to be able to multi-task, and pay attention to detail in a busy office environment while encouraging positive relationships with staff and management. Familiarity and comfort with various computer software or an ability to learn quickly are imperative to this role. You will also learn how the Collective Agreement rules apply to scheduling vacation, sick, and other types of leaves.

Qualifications

• Diploma/certificate in Business and Administration is an asset.
• At least two (2) years of experience working in a related environment.
• Preferable knowledge and experience in:
  • Web-based payroll software.
  • Intermediate level of experience Word, Excel.
  • Other database related software.

Requirements

• Complete the Ministry of Public Safety and Solicitor General Criminal Record Check.

Job Information

• Hourly Wage Rate: $32.02 - $35.52.
• Work Location: 535 Ellice St. - Rock Bay Landing.
• Work Days: Wednesday, Thursday, Friday, Saturday.
• Shift Time: 06:45 am to 5:30 pm.
• Total Weekly Hours: 40.
• Job Type: Permanent, Full-time. Union:BCGEU.
• Benefits: We offer a comprehensive package that includes the Municipal Pension Plan, paid time off, and long-term disability; 100% employer-paid extended health and dental benefits, including for eligible dependents; access to telemedicine services through Sparrow; and our Employee Assistance Program, provided by GreenShield Health.

Portability

Candidate upon hire may be eligible to transfer the hours worked with other Community Social Services Agencies under the Retention and Portability memorandum. Some restrictions may apply.