Sask Sport - Receptionist

Sask Sport; Saskatoon; Hybrid; CAD 32,000 - 42,000; Full time

Job summary

Sask Sport in Saskatoon is seeking an organized Receptionist to be the first point of contact for residents using services provided by the Admin Centre for Sport, Culture, and Recreation. This full-time role runs Monday to Friday, 8:30am – 4:30pm in our Saskatoon office.

You will manage front desk operations, greet visitors, coordinate boardroom bookings, handle mail, supplies, petty cash, and data entry across divisions.

Qualifications

• High school diploma or equivalent.
• 2 years’ experience in a role that demonstrates the ability to perform the duties required for this position.
• Strong communication and organizational skills.
• Proficiency with Microsoft 365 and Adobe Acrobat Pro.

Responsibilities

• Front Desk Operations: Maintain a clean and organized front reception area and greet visitors.
• Handle incoming calls, transfer to staff, and take messages as needed.
• Coordinate boardroom bookings and ensure meeting rooms are set up with required equipment.
• Assist with office administration, mail handling, and supplies management.
• Manage petty cash and process payments; support data entry and reporting across divisions.
• Provide support for events and routine office tasks as needed.

Skills

Communication

Administration

Time management

Multitasking

Education

High school diploma

Tools

Microsoft 365 (Word, Excel, PowerPoint)

Adobe Acrobat Pro

Job description

We are seeking an organized and reliable candidate to fill the position of Receptionist for our Saskatoon office.

Job Purpose

As the initial contact point for the organization, this position is responsible for providing a professional, courteous, and efficient service to the residents utilizing the services provided by the Admin Centre for Sport, Culture, and Recreation. This is a full-time position, Monday to Friday, 8:30am – 4:30pm.

Primary Duties and Responsibilities

Front Desk Operations

• Maintain a clean and organized front reception area to create a welcoming environment.
• Manage incoming phone calls, transferring calls to appropriate personnel and taking messages when necessary.
• Greet visitors, directing or escorting them to their destinations while notifying the respective individuals of their arrival.

Boardroom Booking and Meetings

• Manage boardroom bookings, ensuring seamless room availability.
• Set up boardrooms and meeting rooms with necessary equipment and materials, such as projectors, screens, and conference call facilities.
• In collaboration with IT, we ensure operational video conferencing equipment.
• Provide refreshments, including coffee, tea, and water, during meetings and ensure the boardroom is kept tidy and presentable.

Inventory and Office Administration

• Maintain, track, and manage office supplies, technology, and refreshments, building security access cards ensuring adequate stock levels placing orders when necessary.
• Organize and schedule window washing, annual fire drill, yard-clean-up.
• Receive and send courier packages, sort and distribute incoming mail, including inter-office mail and faxes.

Financial Transactions

• Manage petty cash and handle bank deposits for various Divisions on a semi-monthly or as-required basis.
• Process payments for various invoices as requested.
• Book prize claim appointments for the Prize Office.
• Maintain and track Lottery Promotional items.
• Coordination and assistance for various company events
• Data entry, tracking and reporting (i.e., Monitoring of members’ websitesand social media)
• Coordination of meetings
• Input data and maintain databases, for various divisions
• Support multi-divisional projects as needed
• Assist departments in becoming paperless
• Create Word, Excel, and mail merge documents
• Other administrative duties as assigned

Knowledge, Skills and Abilities

• Demonstrated knowledge and experience in the following areas:
  • Previous reception, facilities, and switchboard experience an asset
  • Knowledge of the provincial sport delivery system an asset
  • Microsoft 365 – Word, Excel, PowerPoint, and various databases
  • AdobeAcrobat Pro
  • Experience in the non-profit sector an asset
• Demonstrated skills in the following areas:
  • Communication – verbal, written, reception, and interpersonal
  • Administration, organization, time management and attention to detail
• Demonstrated abilities in the following areas:
  • Initiative-taking and enthusiastic
  • Effectively manage a variety of tasks and be able to adapt to unexpected interruptions and adjustments to priorities throughout the day
  • Work with minimal supervision and contribute to a team environment

Qualifications and Experience

• High school diploma or equivalent education and/or training
• 2 years’ experience in a role that demonstrates the ability to perform the duties required for this position

Working Conditions

• Physical Environment – normal office environment, occasionally lifting items between 10 – 35lbs
• Overtime work may be necessary during busy periods