SAS Administrative Assistant

Force Inspection Services; Edmonton; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Free Parking

Staff Discount in College Store

Job summary

MaKami College in Edmonton is seeking an Administrative Support professional to assist the Student Advisory Services Team. The role focuses on delivering high-quality service to students and staff, with emphasis on organization, confidentiality, and efficient use of MS Office tools.

You will support orientations, manage student files, coordinate appointments, and help with tuition and disability funding processes, reporting to SAS leadership.

Qualifications

• Diploma or Certificate in Office Administration from a recognized institution.
• Minimum of two years of experience in an administrative role.
• Knowledge of office administration procedures.

Responsibilities

• Providing information to colleagues and students, while handling sensitive information in a confidential manner.
• Assisting with the organization and coordination of student 1st and 2nd-year orientations.
• Preparing and auditing doutangs and student contracts, ensuring all relevant information is included.
• Booking appointments for SAS Management and Advisors.
• Booking student tours.
• Fielding incoming calls and inquiries from students.
• Ensuring student files are complete and submitted to the relevant departments.
• Creating student Identification cards, ensuring they are uploaded to SharePoint.

Skills

Excellent communication

Fluent English

Multitasking

MS Office proficiency

Organization skills

Attention to detail

Education

Diploma or Certificate in Office Administration

Tools

Microsoft Office Suite

SharePoint

Job description

• Location 137 - 8330 82 Ave NW,Edmonton, AB, T6C 4E3,Canada
• Job Category Administration , Education
• Employee Type Full-time
• Required Degree High school
• Manage Others No

Description

Work in a purpose-driven career with MaKami College, a public post-secondary college that has been helping students for over 20 years, with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses and are continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

This position has primary responsibility for providing Administrative support to the Student Advisor Services Team, ensuring that students are provided with the best possible service.

Major Accountabilities/Responsibilities (Including but not limited to the following)

• Providing information to colleagues and students, while handling sensitive information in a confidential manner
• Assisting with the organization and coordination of student 1st and 2nd-year orientations
• Preparing and auditing doutangs and student contracts, ensuring all relevant information is included
• Booking appointments for SAS Management and Advisors
• Booking student tours
• Fielding incoming calls and inquiries from students
• Ensuring student files are complete and submitted to the relevant departments
• Creating student Identification cards, ensuring they are uploaded to SharePoint
• Preparing Approved Tuition Credit Letters for Students
• Assisting Students with disability funding applications and processing agreements
• Compiling disability tutoring report for student aid
• Working collaboratively with members of the Student Advisory Services (SAS) team and Faculty to ensure that students are provided with the best possible service

Requirements

• Diploma or Certificate in Office Administration from a recognized institution
• Minimum of two years of experience in an administrative role
• Knowledge of office administration procedures

Skills and Competencies

• Excellent verbal and written communication skills, grammar and spelling
• Fluent in the English language (verbal and written)
• Ability to manage multiple and changing priorities at once
• High proficiency in the Microsoft Office Suite of products (Excel, Word, PowerPoint)
• Strong organization and planning skills
• High attention to detail
• Ability to build strong relationships internally
• Ability to work efficiently and with integrity under pressure

Personal Characteristics

• Display a professional appearance and demeanor at all times.
• Approachable, positive, respectful and courteous
• Able to build strong relationships.
• Reliable and dependable
• Able to use initiative.
• Critical thinker and problem solver
• Support MaKami’s vision of providing a positive learning environment for all students, and culture of supporting and valuing each other as a member of the MaKami ‘family’
• Perform all assigned duties and responsibilities with confidence and to the best of your abilities.
• Continually seek the most effective ways to streamline daily activities, reduce costs or improve quality of products and services.
• Respectful of others, proactively communicating with a high degree of transparency, respect and professionalism
• Work collaboratively with others through the sharing of ideas and knowledge.
• Staff Discount in College Store
• Free Parking