Sales Support Coordinator (Hybrid)

InterPro Pipe + Steel; Calgary; On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Bonus opportunities

Health insurance

Disability programs

Retirement plans

Life Insurance

Paid vacation

Career advancement

Tuition reimbursement

Job summary

InterPro Pipe + Steel Inc. is seeking an invoicing and project administration professional to manage project invoicing, liaise with Sales and customers, and ensure timely financial actions. You will monitor deposits, billings, and payment status while aligning with contracts and budgets.

The role requires a Bachelor’s degree with 1–3 years in related fields, strong MS Office skills, and a focus on accuracy in data management and auditing. Comprehensive benefits are offered.

Qualifications

• Bachelor’s degree in Business, Supply Chain or Operations Management or equivalent work experience.
• 1-3 years in transportation, finance or sales, within a customer service-focused environment.
• Ability to plan, organize and execute schedules in a changing environment.
• Demonstrated experience in auditing and data management (e.g. invoices, BOLs).
• Strong MS Office skills (Word, Excel, Outlook and PowerPoint).

Responsibilities

• Coordinate project invoicing activities, ensuring invoices are prepared, submitted, tracked, and reconciled according to customer agreements and project requirements.
• Serve as the primary liaison between Sales, customers, and internal stakeholders to establish invoicing procedures, submission requirements, payment schedules, and other project related communications.
• Monitor and track customer deposits, project billings, payment status, and financial commitments to ensure compliance with contractual terms and timely resolution of discrepancies.
• Review, process, and approve third-party supplier invoices within company systems, ensuring accuracy and alignment with purchase orders, contracts, and project budgets.
• Track and reconcile coating tallies, supplier invoices, and other project cost data throughout the project lifecycle and during project closeout activitiesPrepare, maintain, and organize project documentation, reports, and supporting materials to ensure data integrity and audit readiness.
• Support project financial management by researching billing issues, resolving discrepancies, and collaborating with stakeholders to implement corrective actions.
• Develop, document, and continuously improve processes, workflows, and standard operating procedures related to project administration and invoicing activities

Skills

Invoicing

Data management

Customer service

MS Office

Education

Bachelor’s degree in Business, Supply Chain or Operations Management

Tools

MS Office

Job description

At Interpro Pipe & Steel Inc., our strength starts with our people! As a team we collaborate to solve problems, contribute ideas and challenge each other to ensure growth and ultimately success for the business and our employees.

Job Description And Responsibilities

• Coordinate project invoicing activities, ensuring invoices are prepared, submitted, tracked, and reconciled according to customer agreements and project requirements
• Serve as the primary liaison between Sales, customers, and internal stakeholders to establish invoicing procedures, submission requirements, payment schedules, and other project related communications
• Monitor and track customer deposits, project billings, payment status, and financial commitments to ensure compliance with contractual terms and timely resolution of discrepancies
• Review, process, and approve third-party supplier invoices within company systems, ensuring accuracy and alignment with purchase orders, contracts, and project budgets
• Track and reconcile coating tallies, supplier invoices, and other project cost data throughout the project lifecycle and during project closeout activitiesPrepare, maintain, and organize project documentation, reports, and supporting materials to ensure data integrity and audit readiness
• Support project financial management by researching billing issues, resolving discrepancies, and collaborating with stakeholders to implement corrective actions
• Develop, document, and continuously improve processes, workflows, and standard operating procedures related to project administration and invoicing activities

Requirements

• Bachelor’s degree in Business, Supply Chain or Operations Management or equivalent work experience
• 1-3 years in transportation, finance or sales, within a customer service-focused environment
• Ability to plan, organize and execute schedules in a changing environment
• Demonstrated experience in auditing and data management (e.g. invoices, BOLs)
• Strong MS Office skills (Word, Excel, Outlook and PowerPoint)

Our total compensation package includes amazing benefits!

• Competitive wages and bonus opportunities
• Family medical, dental, and prescription coverage at minimal employee cost
• Short and long-term disability programs
• Competitive retirement plans
• Employer-provided and Voluntary Life Insurance options
• Paid vacation and recognized statutory holidays
• Apprenticeship and career advancement within the company
• Tuition reimbursement

While we thank all those who apply, only those being actively considered for employment will be contacted.

Equal Opportunity Employer

Orion Steel Group, L.L.C. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Orion Steel Group, L.L.C. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities.

If you need special assistance or an accommodation while seeking employment, please e-mail [e-mail] or call: [phone]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Join a team that manufactures excellence, drives success and builds careers!