sales secretary

DocNik Immigration Services; Regina; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic coordinator to manage team communication and office procedures. This role involves motivating staff, overseeing training strategies, and ensuring effective information flow within the team. If you thrive in a fast-paced environment and possess excellent communication skills, this opportunity is perfect for you. Join a supportive workplace that values diversity and offers a welcoming atmosphere for all employees, including newcomers and veterans. Take the next step in your career and make a meaningful impact in a vibrant community.

Benefits

Commission

Free parking available

Qualifications

• 1-2 years of experience in a relevant role.
• Strong communication and multitasking skills are essential.

Responsibilities

• Coordinate team information flow and motivate staff.
• Manage training and development strategies.
• Oversee office procedures and maintain digital databases.

Skills

Excellent oral communication

Excellent written communication

Time management

Client focus

Ability to multitask

Organized

Dependability

Due diligence

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

SharePoint

MS Office

Job description

Overview

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Asset languages

• Hindi
• Panjabi
  
  

Work setting

• Willing to relocate
  
  

Budgetary responsibility

• $100,001 - $500,000
  
  

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Motivate staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Conduct performance reviews
• Supervise office and volunteer staff
  
  

Supervision

• 1 to 2 people
  
  

Experience and specialization

Computer and technology knowledge

• SharePoint
• MS Office
  
  

Technical terminology

• Legal
  
  

Additional information

Security and safety

• Criminal record check
  
  

Transportation/travel information

• Public transportation is available
  
  

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Work with minimal supervision
  
  

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Client focus
• Reliability
• Time management
• Dependability
• Due diligence
  
  

Benefits

Financial benefits

• Commission
  
  

Other Benefits

• Free parking available
  
  

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  
  

Support for newcomers and refugees

• Does not require Canadian work experience
  
  

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
  
  

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans
  
  

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  
  

Support for mature workers

• Applies hiring policies that discourage age discrimination
  
  

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)