Sales & Operations Coordinator

Bedard Human Resources; Montreal (administrative region); Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Salary CAD 60k–65k per year

Insurance paid by company

RRSP program

3 weeks vacation

Flexible schedule

37.5 hours per week

Job summary

Randstad Canada is seeking a Crewing Coordinator in our Downtown Montreal office. The role provides administrative support to the recruitment team, assists with offers, onboarding, travel arrangements, and payroll communications.

The candidate should be bilingual in French and English and have strong organizational skills. The position offers a hybrid work arrangement (2 days in office), a CAD 60,000–65,000 annual salary, and an inclusive benefits package including RRSP and generous leave.

Qualifications

• College degree or equivalent combination of experience and education.
• Minimum of 5 years of relevant experience.
• Good knowledge of Word and Excel and ability to learn new software
• Bilingualism (French and English)
• Very good oral and written communication skills
• Strong interpersonal skills
• Organizational and priority management skills
• Rigorous and detail oriented
• Confidentiality
• Ability to work as a team

Responsibilities

• Administrative support to the recruitment team (publication of job advertisements, sort the resumes received, coordinate appointments for interviews and medical appointments, assist with background checks)
• Prepare employment offers and send hiring documents package, ensure all documents are received and completed correctly
• Register new employees
• Send new employees information to payroll
• Ensure crew certification is valid before joining
• Make travelling arrangements (flights tickets, hotels, etc.) for crew changes and complete the credit card reconciliation
• Manage Crewing Department invoices and follow up Crew Appraisals
• Assist with the preparation of short-term disability forms
• Assist in the preparation of various reports and documents including the translation and the formatting
• Assist with after hours crewing service when Crewing Supervisor is not available
• Assist with the Crewing Assistant duties when the Crewing Assistant is absent

Skills

Bilingual (French & English)

Oral & written communication

Interpersonal skills

Organizational skills

Priority management

Teamwork

Detail oriented

Confidentiality

Education

College Degree in Administration

Tools

Word

Excel

Job description

Crewing Coordinator

Are you looking for a new administrative challenge? Are you interested in a career in the transportation sector with a company that is recognized as one of Canada's best managed companies, and who places employee satisfaction and engagement as one of their core values? Our client is looking for their next Crewing Coordinator to work for their Downtown Montreal office.

Advantages

• Hybrid working arrangement (2 days in office)
• Annual salary of $60,000-$65,000
• Inclusive insurance program, 100% paid by the company, after one month
• RRSP program (5% by employer with a 2% contribution of employee)
• 3 weeks vacation, 10 sick days and 3 personal days
• Flexible schedule, 37.5 hours a week

Responsibilities

• Administrative support to the recruitment team (publication of job advertisements, sort the resumes received, coordinate appointments for interviews and medical appointments, assist with background checks)
• Prepare employment offers and send hiring documents package, ensure all documents are received and completed correctly
• Register new employees
• Send new employees information to payroll
• Ensure crew certification is valid before joining
• Make travelling arrangements (flights tickets, hotels, etc.) for crew changes and complete the credit card reconciliation
• Manage Crewing Department invoices and follow up Crew Appraisals
• Assist with the preparation of short-term disability forms
• Assist in the preparation of various reports and documents including the translation and the formatting
• Assist with after hours crewing service when Crewing Supervisor is not available
• Assist with the Crewing Assistant duties when the Crewing Assistant is absent

Qualifications

• College Degree in Administration or a related field or equivalent combination of experience and education
• Minimum of 5 years of relevant experience
• Good knowledge of Word and Excel and facility to learn new software
• Bilingualism (French and English)
• Very good oral and written communication skills
• Strong interpersonal skills
• Organizational and priority management skills
• Rigorous and detail oriented
• Confidentiality
• Ability to work as a team

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

• communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
• work on client projects, products or deliverables that are required to be delivered to clients in English

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.