Contract Implementation Coordinator (Hybrid)

national bank; Montreal (administrative region); Híbrido; CAD 60.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Salary CAD 60k-65k

Insurance program after 1 month

RRSP program

Vacation & sick days

Flexible schedule

Descripción de la vacante

Randstad Canada is seeking an experienced administrative professional to support the recruitment team. The role includes posting job ads, sorting resumes, coordinating interviews and medical appointments, and assisting with background checks.

You will prepare offers, onboard new hires and liaise with payroll while ensuring compliance and data accuracy. The position requires a college degree in administration, 5+ years of experience, and fluent bilingual communication in French and English.

Formación

• College degree in Administration or related field.
• Minimum of 5 years of relevant experience.
• Bilingual in French and English (written and spoken).
• Strong communication, interpersonal and organizational skills.
• Confidentiality and ability to work in a team.

Responsabilidades

• Provide administrative support to the recruitment team, including posting ads, sorting resumes, scheduling interviews and medical appointments.
• Prepare employment offers and hire documents, ensuring all paperwork is complete.
• Register new employees and relay information to payroll.
• Ensure crew certification is valid before joining and arrange travel for crew changes.
• Assist with reports, translations and after-hours crewing duties as needed.

Conocimientos

Bilingual FR/EN

Word & Excel

Interpersonal skills

Organizational skills

Confidentiality

Team player

Attention to detail

Strong communication

Educación

College Degree in Administration

Related field experience

Herramientas

Word

Excel

Descripción del empleo

Advantages

• Hybrid working arrangement (2 days in office)
• Annual salary of $60,000-$65,000
• Inclusive insurance program, 100% paid by the company, after one month
• RRSP program (5% by employer with a 2% contribution of employee)
• 3 weeks vacation, 10 sick days and 3 personal days
• Flexible schedule, 37.5 hours a week

Responsibilities

• Administrative support to the recruitment team (publication of job advertisements, sort the resumes received, coordinate appointments for interviews and medical appointments, assist with background checks)
• Prepare employment offers and send hiring documents package, ensure all documents are received and completed correctly
• Register new employees
• Send new employees information to payroll
• Ensure crew certification is valid before joining
• Make travelling arrangements (flights tickets, hotels, etc.) for crew changes and complete the credit card reconciliation;
• Manage Crewing Department invoices and follow up Crew Appraisals
• Assist with the preparation of short‑term disability forms
• Assist in the preparation of various reports and documents including the translation and the formatting
• Assist with after hours crewing service when Crewing Supervisor is not available
• Assist with the Crewing Assistant duties when the Crewing Assistant is absent

Qualifications

• College Degree in Administration or a related field or equivalent combination of experience and education
• Minimum of 5 years of relevant experience
• Good knowledge of Word and Excel and facility to learn new software
• Bilingualism (French and English)
• Very good oral and written communication skills
• Strong interpersonal skills
• Organizational and priority management skills
• Rigorous and detail oriented
• Confidentiality
• Ability to work as a team

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to: communicate with English‑speaking clients/partners/employees located outside Quebec on a regular basis; work on client projects, products or deliverables that are required to be delivered to clients in English.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.