Sales Coordinator

Wella; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

A leading beauty company is seeking a Sales Coordinator to join their team in Toronto. This multifaceted role focuses on supporting the sales team, managing accounts, and coordinating events. The ideal candidate will excel in Microsoft applications and demonstrate strong organizational skills while contributing to a collaborative and dynamic work environment.

Qualifications

• Proficient in Microsoft applications: Outlook, Excel, PowerPoint, Word.
• Knowledge of SAP and PowerBI is beneficial.
• Strong reporting and organizational skills.

Responsibilities

• Support the sales team and manage account-related tasks.
• Run daily/monthly sales reports and analyze consumption data.
• Assist with event coordination and manage office needs.

Skills

Microsoft applications proficiency

Reporting skills

Organizational skills

Effective communication

Creative problem-solving

Customer service

Collaboration

Tools

SAP

PowerBI

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Reports to : Senior National Account Manager

Direct Reports : N / A

ABOUT WELLA

Together, WE enable individuals to look, feel, and be their true selves.

WellaCompany is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella Professionals, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, WellaCompany and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, WellaCompany empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.

THE ROLE

The Sales Coordinator role is multi-faceted. The main pillar is to support the sales team through tasks such as reporting, form completion, and event coordination. Another important pillar is account management to develop sales experience. As an office-based role (171 East Liberty Street, Toronto), responsibilities will also include tasks involved with the day-to-day operations of the Wella Studio.

Job Responsibilities :

• Support the sales team : Sales Director, 6 National Account Managers and 7 Direct Account Managers.
• Work closely with the National Account Managers to ensure accurate and timely completion of various customer forms and projects / meetings / events.
• Work closely with the Direct Sales Manager on topics such as code changes and projects / meetings / events related to the Direct Sales Team. This role may expand to include order entry vacation coverage for the direct sales team and WellaStore tele-sales support.
• Run daily and monthly sales reports and create other reports as needed.
• Collect, track, and analyze consumption data.
• Gather new account information to populate PowerPoint templates to share with the NA team.
• Verify the distribution centres’ inventory levels on certain products.
• Complete, submit and track Non-Revenue Orders.
• Assist with event coordination tasks such as ordering items for and assembling gift bags, venue / hotel / restaurant bookings and invitation management.
• Manage a P-card for business related expenses such as meeting / event bookings, and DSC incentives.
• Build positive working relationships with assigned accounts through regular virtual touch points. Track and submit their PO’s. Utilize MyData to gain insights to ensure growth of Wella brands. Deploy promotions and new initiatives accordingly.
• Support office and studio needs, including but not limited to receptionist duties, shipping, and office supply replenishment.
• Attend and participate in National / Divisional meetings and trainings (Virtual and In Person). This role also involves tasks related to coordinating these meetings / trainings.
• Handle additional tasks and assignments as necessary, such as involvement with the Wella Rewards loyalty program.

Skills Requirement

• Proficient in Microsoft applications : Outlook, Excel, PowerPoint, Word
• Familiar with SAP, PowerBI, BW, social media platforms
• Excellent reporting and organizational skills for sales reports, expense reports, itineraries, etc.
• Flexible and can easily adapt to change.
• High standards of customer service and professional conduct, internally and externally.
• Effective oral and written communication in English. French is an asset as some of our customers are based in Québec.
• Available to work some evenings / weekends as needed for events, meetings.
• Ability to travel to the USA for a week-long meeting / training.
• Collaborative - Big picture thinker with ability to drill down to the details,Planning, facilitation, collaboration, problem analysis / solving, decision making, solution oriented
• Committed- Work-flow structuring, monitoring, ability to quickly develop category & product expertise, multi-tasking, analytical, quantitative, organizational, detail-oriented, time management
• Creative - Creativity, business savvy, originality, intuition, open-minded
• Connected - Motivating others, communication, development of employees
• Courageous - Strong cross-functional coordination and leadership, autonomy, initiative, flexible and adaptable, , sensitivity, objectivity, integrity, dependability, impact, tenacity.