Sales Coordinator

Vaco; Montreal; Hybrid; CAD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic Sales Coordinator to support its Sales Director and client delivery teams. This role is perfect for a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will be bilingual and tech-savvy, with a strong client-first mindset. Responsibilities include managing client systems, crafting presentations, coordinating events, and supporting marketing initiatives. Join a collaborative team where your contributions will directly impact client success and organizational growth. This is a fantastic opportunity for someone looking to make a difference in a vibrant workplace.

Qualifications

• Experience in sales coordination, client services, or executive support.
• Strong proficiency in Microsoft Office and Salesforce.

Responsibilities

• Provide operational and administrative support to the Sales Director.
• Assist in the design and customization of sales presentations and proposals.
• Organize client-facing events and internal team initiatives.

Skills

Bilingual (French & English)

Microsoft Office (PowerPoint, Excel)

Salesforce

Client services

Organizational skills

Marketing communications

Education

2–4 years of experience in sales coordination

Tools

Salesforce

VMS tools (Fieldglass, Beeline)

Canva

HubSpot

Job description

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Job Title: Sales Coordinator

Language Requirement: Bilingual (French & English)

Location: Hybrid (2x in office in Montreal)

About the Role:

We are seeking a dynamic and detail-oriented Sales Coordinator to support our Sales Director and client delivery teams in a fast-paced, high-volume consulting and technology services environment. The ideal candidate is bilingual, highly organized, tech-savvy, and brings a client-first mindset to everything they do. Experience in marketing or communications is a strong asset as you'll play a key role in crafting presentations, coordinating events, and supporting brand-aligned sales initiatives.

Key Responsibilities:

1. Executive & Sales Team Support: Provide operational and administrative support to the Sales Director and client leads, including scheduling, meeting coordination, and follow-ups.
2. Client System Management: Maintain client platforms such as VMS tools (e.g., Fieldglass, Beeline) and CRM systems (e.g., Salesforce); ensure data accuracy and timely updates.
3. Presentation & Proposal Development: Assist in the design and customization of sales presentations, proposals, and RFP/RFI responses, ensuring high-quality, brand-aligned output.
4. Marketing Support (Asset): Collaborate with marketing to coordinate client communications, assist with social media, event branding, email campaigns, and internal newsletters.
5. Event Planning: Organize client-facing events (e.g., QBRs, appreciation events) and internal team initiatives (e.g., kickoffs, Lunch & Learns, offsites).
6. Client Onboarding & Documentation: Support onboarding of consultants and clients, coordinating paperwork, credentialing, and internal documentation.
7. Meeting Prep & Pipeline Tracking: Coordinate recurring meetings, manage agendas, take minutes, and follow up on action items; track sales pipeline and revenue forecasts.
8. Contract Lifecycle Management: Monitor renewals, amendments, and compliance tasks across accounts.
9. Cross-Functional Liaison: Serve as a communication hub between sales, marketing, recruiting, finance, and external client stakeholders.
10. Process Optimization: Identify opportunities to enhance sales workflows and streamline internal coordination.

Qualifications:

• 2–4 years of experience in sales coordination, client services, or executive support within a consulting, staffing, technology, or professional services firm.
• Strong proficiency in Microsoft Office (especially PowerPoint and Excel); knowledge of Salesforce, VMS platforms, or marketing tools (e.g., Canva, HubSpot) is a plus.
• Bilingual (French and English), with excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage competing priorities in a high-pressure environment.
• Comfortable working with senior leaders and managing client-facing responsibilities.
• Proactive, self-starter mindset with a collaborative, team-oriented approach.
• Some experience in marketing, communications, or branding is a strong asset.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

Salary Range for this role: $45,000 CAD - $50,000 CAD

Vaco, LLC (“we,” “our,” or “Vaco”) respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California (“consumers” or “you”). For additional details, click here.

California residents may also access Vaco’s HR Notice at Collection for California Applicants and Employees.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Industries: Software Development, Technology, Information and Internet, and IT Services and IT Consulting

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