Rostering Coordinator

Lutheran Homes Group; Hamilton; On-site; CAD 46,000 - 66,000; Full time

Benefits offered by this job

Salary packaging up to $15,899 tax‑ex‑

Free confidential counselling and Well

Job summary

Lutheran Homes Group in Hamilton, Victoria, is hiring a Rostering Coordinator to ensure efficient staffing for Nursing, Care and Hotel Services, delivering safe, high-quality resident care. The role is full-time and fixed-term through to June 2027, with a Monday–Friday roster and no weekend or on-call requirements.

You will work with operational leaders and frontline staff, manage rosters, leave and vacancy processes, maintain records, and drive continuous improvement in workforce utilisation.

Qualifications

• Experience in rostering, administration or a similar coordination role.
• Strong organisational skills and attention to detail.
• Excellent communication and customer service focus.
• Knowledge of confidentiality, privacy and workplace compliance.
• Understanding of aged care standards or ability to learn quickly.

Responsibilities

• Create and manage rosters for Nursing, Care and Hotel Services teams.
• Coordinate leave management, shift replacements and roster adjustments.
• Monitor compliance with awards and policies.
• Maintain rostering, payroll and workforce records with accurate data.
• Build relationships with staff and stakeholders to support rostering inquiries.
• Identify efficiencies and support recruitment and workforce utilisation.

Skills

Rostering

Organization

Communication

Confidentiality

Tools

Microsoft Office

Job description

• Competitive hourly rate $41.52 plus superannuation

• Location: Hamilton, Victoria
• Employment Type: Fixed Term, Full Time- till June 2027

About Lutheran Homes Group

Lutheran Homes Group (LHG) is a leading not-for-profit provider of Home and Community Support, Retirement Living, and Residential Care across South Australia and Victoria. Our organisation provides services to over 2,000 residents, supported by a dedicated team of 1,500 staff and volunteers. Together, we deliver personalised care that empowers ageing Australians to live with dignity and choice. Committed to quality care, innovation, and staff development, we continue to grow and set new standards of excellence while making a positive impact on the lives of those we support.

Make the Move to Regional Victoria

You will be based in Hamilton, where our welcoming Residential Care Facilities provide high-quality care and the opportunity to build a rewarding career in aged care. Enjoy affordable housing, shorter commutes, a strong sense of community, and a better work-life balance, all while making a meaningful difference in the lives of older Australians.

Join a supportive team that values your contribution, encourages professional growth, and offers the chance to thrive in one of Victoria's vibrant regional communities. Whether you're relocating on your own or with family, Hamilton provides the perfect setting to live, work, and grow.

Your Pay And Benefits At a Glance

• Competitive hourly rate $41.52 plus superannuation
• Access to salary packaging of up to $15,899 tax-free each year, plus the ability to salary package an additional $2,650 for eligible meal entertainment and holiday accommodation expenses
• More money to take home - increase your take-home pay by claiming up to 50% of eligible remote housing and travel expenses
• Free confidential counselling and wellbeing support for you and your immediate family
• Free annual influenza vaccination, exclusive retail, lifestyle, and insurance discount
• Ongoing education, training, and professional development

About The Role

The Rostering Coordinator plays a pivotal role in ensuring the effective delivery of workforce rostering and administrative support within our Residential Care Facility. This position is responsible for coordinating staffing requirements to ensure the right people are in the right place at the right time, supporting the delivery of safe, high-quality care and services to residents.

This is a full-time fixed-term opportunity through to June 2027, offering the stability of a Monday-to-Friday roster with no weekend, evening or on-call requirements.

Working closely with operational leaders, clinical teams and frontline staff, you will manage rostering activities, workforce coordination and administrative processes to ensure staffing needs are met accurately, efficiently and in compliance with relevant legislation, industrial instruments and organisational policies.

Key Responsibilities

• Create and manage rosters for Nursing, Care and Hotel Services teams, ensuring appropriate staffing levels, skill mix and continuity of care.
• Coordinate workforce requirements including leave management, shift replacement, vacancy management and roster adjustments to support operational needs.
• Monitor compliance with awards, enterprise agreements, organisational policies and workforce management requirements.
• Maintain accurate rostering, payroll and workforce records, providing reliable data and reporting to support workforce planning and decision-making.
• Build positive relationships with employees, managers and stakeholders, providing professional and timely support for rostering and workforce enquiries.
• Drive continuous improvement by identifying efficiencies, supporting recruitment activities and contributing to improved workforce utilisation and service delivery.

What You Will Need

• Experience in rostering, administration or a similar coordination role.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and Teams.
• Excellent communication and interpersonal skills, with a strong customer service focus.
• Sound understanding of confidentiality, privacy and workplace compliance requirements.
• Knowledge of the Aged Care Act, Aged Care Quality Standards and Charter of Aged Care Rights, or the ability to quickly develop this knowledge.
• A proactive, solutions-focused approach and a commitment to continuous improvement.

We're seeking someone who enjoys problem-solving, takes pride in delivering high-quality administrative support, and can balance operational demands while maintaining exceptional service standards. If you're an experienced Rostering Coordinator or a talented administrator looking to take the next step in your career, we'd love to hear from you.

Looking for a fresh start? This could be the perfect opportunity to combine career growth with an affordable lifestyle, strong community connections, and a genuine work-life balance.

The successful candidate requiring current National Police Clearance. In accordance with current health guidelines for the aged care sector, candidates are encouraged to have all recommended vaccinations.

Applications close: 5pm, 30 October 2026

Lutheran Homes Group is an equal opportunity employer and welcomes applicants of all backgrounds and faiths who share our commitment to caring for others.