Restoration Project Coordinator: Detail-Driven & Flexible

Firstonsite Restoration; Calgary; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching

Job summary

First Onsite Restoration is seeking an organized Administrative Assistant (Project Coordinator I) in Calgary, Alberta. You will support Project Managers and Construction Managers by tracking progress, managing documentation, and keeping teams aligned from start to finish.

In this fast-paced role, you will review files, monitor timelines, prepare invoices, and maintain digital records. Strong communication and attention to detail are essential to ensure project success and client satisfaction.

Qualifications

• 1-3 years of office administration or project coordination experience, preferably in construction or restoration.
• High school diploma or equivalent required; post-secondary education in business or construction administration an asset.
• Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems.
• Experience with XactAnalysis required; Xactimate knowledge an asset.
• Strong organizational skills with exceptional attention to detail.
• Effective communicator who can manage multiple priorities and tight timelines.
• Basic accounting and data entry skills, with an understanding of job costing and billing.
• Team-oriented mindset with a commitment to providing excellent client service.

Responsibilities

• Review files and double-check that timelines and standards are on track.
• Maintain communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing.
• Prepare invoices, follow up on accounts receivable, and keep digital records organized.
• Spot potential issues and help solve problems to keep projects on schedule and ensure client satisfaction.

Skills

Office administration

Project coordination

Construction industry experience

Education

High school diploma or equivalent

Post-secondary in business or construction administration (asset)

Tools

Microsoft Office Suite

XactAnalysis

Xactimate

Job description

First Onsite Restoration is seeking an organized Administrative Assistant (Project Coordinator I) in Calgary, Alberta. You will support Project Managers and Construction Managers by tracking progress, managing documentation, and keeping teams aligned from start to finish.

In this fast-paced role, you will review files, monitor timelines, prepare invoices, and maintain digital records. Strong communication and attention to detail are essential to ensure project success and client satisfaction.