Administrative Coordinator Job Details | Bank of Canada

Bank of Canada; Mississauga; On-site; CAD 64,000 - 77,000; Full time

Job summary

The Bank of Canada is seeking an Administrative Coordinator to provide analytical support to its Agency Operations Centers. This role involves a variety of administrative tasks, including budgeting, procurement, and ensuring efficient office operations. The ideal candidate will possess strong communication skills and a university degree, with experience in an administrative capacity. Flexible work-life balance and competitive benefits await at one of Canada's top employers.

Benefits

Defined-benefit pension plan

Flexible working conditions

Extra vacation days available

Qualifications

• 2 to 3 years of experience in administrative and analytic support.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work under tight deadlines.

Responsibilities

• Perform budget tracking, forecasting, and invoice processing.
• Coordinate administrative operations and support team activities.
• Manage procurement and inventory for operational equipment.

Skills

Analytical skills

Strong oral and written communication skills

Organizational skills

Interpersonal skills

Procurement practices knowledge

Education

Relevant university/college degree

Tools

Microsoft Suite

SAP

Inventory Management System

Job description

Administrative Coordinator

Take a central role

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers: Working Here - Bank of Canada

Find out more about the next steps in our Recruitment process.

Did you know?
The Agency Operations Centers (AOCs) are responsible for managing bank note inventories, authenticating, recirculating, and destroying bank notes. As an administrative coordinator, you will report to the Director, Currency Operations. You will provide a full range of administrative and analytical support to the AOCs and work closely with the administrative coordinator at the Montreal Agency Operations Centre. You will ensure the smooth coordination of the day-to-day administrative support to assist in delivering the objectives and to help the teams achieve their priorities.

What you will do

• • Performing tasks associated with planning and budgeting administration, such as budget tracking, forecasting, and invoice processing.
  • Provide support for meetings (e.g. booking meeting rooms, ensuring effective functioning of audio and visual equipment) and document minutes with internal and external clients; tracks progress and takes appropriate follow-up action to ensure the completion of tasks.
  • Manage the administrative aspects of the office, work unit or projects to ensure efficient operations and provide a full range of administrative support and assistance to the team in daily activities.
    Interfacing with suppliers for the procurement, monitoring, ordering, receiving, and evaluating the quality of the supplies used by the AOCs.
  • Support the team with the coordination and the planning of preventive maintenance and repair of operational equipment & machinery, i.e. banding machines, tabletop counters, etc. Responsible for scheduling different AOCs System Verifications (monthly vault and test deck audits, annual combination change, etc..).
  • Responsible for identifying improvement opportunities to administrative procedures and operational processes Responsible for the coordination of security validation of visitors to the AOCs, liaising with corporate security to ensure Bank access protocols are strictly enforced.

What you need to succeed

• • Experience in procurement practices, policies and compliance, in addition to invoice tracking
  • Strong oral and written communication skills
  • Solid organizational skills, analytical skills, and project support experience
  • Knowledge of transportation, shipping, receiving and warehouse storage procedures and Quality Management best practices
  • Strong interpersonal skills with the ability to foster collaborative working relationships among internal colleagues and external stakeholders and suppliers
  • Proven ability to work both independently with limited supervision and as a member of a team, under tight deadlines
  • Experience with Microsoft Suite, including proficiency in Word, Excel, PowerPoint, and Outlook.

Nice to have

• • Working knowledge of other software applications such as Passport, SAP, Adaptive, Inventory Management System
  • Knowledge of the functions of Currency and of its connections to other Bank departments, especially the Agency Operational Centers (AOCs),

Your education and experience
This position requires a relevant university/college degree (e.g. business services certificate, business administration, etc.) and 2 to 3 years of progressively more experience working in an administrative and analytic support role OR an equivalent mix of education and experience may be considered.

Language requirement
The Bank’s work environment is conducive to the use of both of Canada’s official languages - English and French. The position language requirement is Level 5 (Fully Functional). If a qualified candidate who meets the language requirement of the position is not found, a qualified candidate who does not meet the language requirement may be considered. Training may be provided to help reach the required level. Both bilingual and unilingual candidates are encouraged to apply.

What you need to know

• • Priority will be given to Canadian citizens and permanent residents
  • Security level required: Be eligible to obtain Reliability
  • There will be no relocation assistance provided
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider.

• • Salaries are based on qualifications and experience and typically range from $64,881to $76,331 (job grade 13)
  • The Bank offers an incentive for successfully meeting expectations at 3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations.Exceptional performers who far exceed expectations may be eligible for higher performance pay.
  • Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
  • Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
  • Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.