Research Services Student Assistant

Jobtailor; Vancouver; On-site; CAD 21,000 - 29,000; Full time

Job summary

TRIUMF in Vancouver is seeking an undergraduate intern to support the Office of Research Services with administrative tasks and content updates. You will contribute to website migration to SharePoint and help ensure accurate documentation across systems.

You will gain exposure to research administration, legal agreements, patent processes, and survey development while developing organizational and written communication skills in a professional setting.

Qualifications

• Open to post-secondary students from any field of study.
• Undergraduate student status in an accredited institution, or qualifying foreign student with Canadian work authorization.
• Canadian undergraduate students or Canadian Permanent Resident undergraduate students must be enrolled in a qualifying program leading to a degree, diploma, or certificate.
• Foreign full-time undergraduate students must be enrolled at a designated learning institution in a qualifying program of at least six months, hold a valid Canadian study permit allowing off-campus employment, and have applied for a Social Insurance Number.
• Foreign undergraduate students studying abroad must have accepted or be in the process of accepting an Invitation to Apply for a work permit under the IEC program.
• Organizational skills and a systematic approach to work.
• Detail-oriented, with ability to process information with a high level of accuracy.
• Ability to identify areas of improvement in record-keeping systems.
• Excellent written communication skills.
• Resume/CV required; Covering letter required; Academic transcript required (unofficial accepted).

Responsibilities

• Assist the Office of Research Services with administrative tasks.
• Update and migrate the ORS website to SharePoint by editing content.
• Confirm and correct information in TRIUMF's agreements database.
• Confirm and correct information in TRIUMF's funding applications database.
• Cross-reference digital records across SharePoint and DocuShare.
• Ensure all agreements and funding applications are saved to DocuShare.
• Gain understanding of research administration in academic research.
• Learn about legal agreements and contracts used in research.
• Learn about patent filing and approval processes.
• Gain experience in survey development.

Skills

Organizational Skills

Detail-Oriented

Written Communication

Research Administration

Content Management

Tools

SharePoint

DocuShare

Job description

• Assist the Office of Research Services with organizational and administrative tasks
• Update and migrate the ORS website to SharePoint by editing existing content and writing new content
• Confirm and correct information in TRIUMF's agreements database
• Confirm and correct information in TRIUMF's funding applications database
• Cross-reference digital records across online platforms such as SharePoint and DocuShare
• Ensure all agreements and funding applications are saved to TRIUMF's DocuShare content management system
• Gain understanding of research administration in academic research
• Learn about legal agreements and contracts used in research
• Learn about patent filing and approval processes
• Gain experience in survey development

Requirements

• Open to post-secondary students from any field of study
• Undergraduate student status in an accredited post-secondary institution, or qualifying foreign student status with valid Canadian work authorization/study permit or International Experience Canada work permit pathway
• Canadian undergraduate students or Canadian Permanent Resident undergraduate students must be enrolled in a qualifying program leading to a degree, diploma, or certificate
• Foreign full-time undergraduate students must be enrolled at a designated learning institution in a qualifying program of at least six months, hold a valid Canadian study permit allowing off-campus employment, and have applied for a Social Insurance Number
• Foreign undergraduate students studying abroad must have accepted or be in the process of accepting an Invitation to Apply for a work permit under the IEC program
• Organizational skills and a systematic approach to work
• Detail-oriented, with ability to process information with a high level of accuracy
• Ability to identify areas of improvement in record-keeping systems
• Excellent written communication skills
• Resume/CV required
• Covering letter required
• Academic transcript required; unofficial copies accepted

Core Competencies

Demonstrates strong organizational skills and attention to detail in managing research administration tasks, including content management and database accuracy. Proficient in written communication and capable of learning about legal agreements and research processes.

Highest-signal resume keywords

• Organizational Skills
• Detail-Oriented
• Written Communication
• Research Administration
• Content Management

Hard Skills

• Content Editing
• Database Management
• Survey Development
• Record-Keeping
• SharePoint
• DocuShare

Soft Skills

• Systematic Approach
• Ability to Identify Areas of Improvement

Certifications & Qualifications

• Valid Canadian Work Authorization
• Study Permit

Industry Keywords

• Research Administration
• Legal Agreements
• Funding Applications
• Patent Filing
• Academic Research