Project Coordinator

Jobtailor; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Jobtailor is seeking a dedicated Project Coordinator to support undergraduate-program projects in the Dean’s Office. You will provide first-point support, assist in developing project documents and deliverables, and analyze risks to communicate actionable solutions.

You’ll coordinate with multiple university units, maintain documents, and produce data visualizations for senior staff. This role demands strong communication and organizational skills.

Qualifications

• Degree or Diploma with 2+ years of experience coordinating and delivering projects.
• Hands-on experience with the full project life cycle and using project tracking tools to monitor timelines and deliverables.
• Strong documentation, spreadsheet and presentation skills (MS Office, Google Suite).
• Experience in higher education or complex institutional environments is preferred.
• Proven data management skills including data cleaning, analysis, and producing visual summaries.
• Excellent written and verbal communication, and ability to translate knowledge for diverse academic audiences.
• Ability to balance priorities, work independently, and build collaborative relationships.

Responsibilities

• Act as the primary project support role for undergraduate-program projects in the Dean’s Office.
• Provide first-point support to the Student Services Manager, Associate Dean (Undergraduate Students), or Project Lead.
• Support development of project documents, including presentation decks, charters, and reports.
• Analyze project risks and opportunities and communicate them to the manager.
• Coordinate with College of Natural and Applied Science, Registrar’s Office, Student Success and Experience, other faculties, and Faculty of Engineering units.
• Develop, manage, and maintain project documents, reports, and spreadsheets.
• Perform quantitative data preparation, cleaning, analysis, and production of tabular or graphical outputs.
• Perform qualitative analysis of survey responses, including thematic analysis and visual outputs.
• Identify project process problems and propose solutions with the Manager.
• Attend project meetings ranging from multiple times per week to monthly.
• Liaise with partners, student advisors, records coordinators, and project leadership.
• Develop communication drafts, engagement materials, and project collateral for internal and external engagement.

Skills

Project Coordination

Data Management

Communication Skills

Problem-Solving

Time Management

Education

Degree or Diploma in relevant field

Tools

Microsoft Office Suite

Google Suite

Project Tracking Tools

Survey Tools

Job description

• Act as the primary project support role for assigned undergraduate-program projects in the Dean’s Office
• Provide first-point support to the Student Services Manager, Associate Dean (Undergraduate Students), or Project Lead
• Support development of project documents, including presentation slide decks, charters, and reports
• Analyze project risks and opportunities and communicate them to the manager
• Coordinate with the College of Natural and Applied Science, Registrar’s Office, Student Success and Experience, other faculties, and Faculty of Engineering units
• Develop, manage, and maintain project documents, reports, and spreadsheets
• Perform quantitative data preparation, cleaning, analysis, interpretation, and production of tabular or graphical outputs
• Perform qualitative analysis and interpretation of survey responses, including thematic analysis and visual outputs
• Identify project process problems and bottlenecks and work with the Manager to suggest solutions
• Attend project meetings ranging from multiple times per week to monthly
• Liaise with partners, student advisors, records coordinators, and project leadership
• Develop communication drafts, engagement materials, and project collateral for internal and external engagement

Requirements

• Degree or Diploma with 2+ years of experience directly coordinating and delivering projects
• Demonstrated knowledge of the full project life cycle and hands‑on experience using project tracking tools to monitor timelines and deliverables
• Strong knowledge of documentation, spreadsheet and presentation tools, including Microsoft Office Suite (docx, xlsx, pptx) and Google Suite (Docs, Sheets, Slides)
• Experience in higher education or a complex institutional environment, with working knowledge of academic program requirements and calendar changes
• Proven data management skills, including data cleaning, basic analysis, and producing visual summary reports or dashboards
• Strong problem‑solving and analytical skills, including identifying project bottlenecks, assessing risks, and suggesting actionable solutions
• Exceptional communication, writing, and knowledge translation skills, including adapting messaging, drafting collateral, and building presentation decks for diverse academic audiences
• Proven organizational and time-management skills, balancing competing priorities, maintaining high accuracy, and taking initiative independently
• Strong interpersonal skills and experience building collaborative relationships across diverse teams and campus units
• Formal project management training or certification (preferred)
• Familiarity with change management principles and risk management/quality assurance processes (preferred)
• Knowledge of university student advising frameworks and academic administration workflows (preferred)
• Advanced data processing and management skills and familiarity with survey or reporting tools (preferred)

Core Competencies

Demonstrates strong project coordination capabilities with expertise in documentation, data management, and communication within higher education environments. Proficient in analyzing project risks and delivering actionable solutions while maintaining collaborative relationships across diverse teams.

Highest-signal resume keywords

• Project Coordination
• Data Management
• Communication Skills
• Problem-Solving
• Project Management Certification

ATS Optimization Keywords

Hard Skills

• Project Life Cycle Knowledge
• Data Cleaning
• Quantitative Analysis
• Qualitative Analysis
• Documentation Skills

Soft Skills

• Interpersonal Skills
• Organizational Skills
• Time Management
• Analytical Skills

Certifications & Qualifications

• Project Management Certification

Industry Keywords

• Higher Education
• Academic Administration
• Student Advising Frameworks
• Change Management
• Risk Management

Tools & Technologies

• Microsoft Office Suite
• Google Suite
• Project Tracking Tools
• Survey Tools