Research Services Student Assistant (Hybrid)

TRIUMF; Vancouver; On-site; CAD 31,000 - 47,000; Full time

Benefits offered by this job

Travel cost assistance

Job summary

TRIUMF, Canada's national laboratory for particle and nuclear physics, seeks a post-secondary student to support the Office of Research Services. The role focuses on organizing records, migrating content to SharePoint, and ensuring data accuracy across agreements and funding applications.

You will gain exposure to research administration, contract types, and patent processes while contributing to a national lab environment on the UBC Vancouver campus.

Qualifications

• Post-secondary student from any field of study.
• Excellent organizational and detail-oriented approach.
• Ability to identify improvements in record-keeping systems.
• Strong written communication with TRIUMF staff.
• Understanding of research administration in academia.
• Familiarity with contract types and patent processes.
• Experience with survey development is a plus.
• Skills: communication, office administration, recordkeeping, researching, website management.

Responsibilities

• Update and migrate ORS website to SharePoint by editing existing content and writing new content.
• Confirm and correct the accuracy of information in TRIUMF’s agreements database.
• Confirm and correct the accuracy of information in TRIUMF’s funding applications database.
• Cross-reference digital records across online platforms (e.g.: SharePoint, Docushare).
• Ensure all agreements and funding applications are saved to TRIUMF’s content management system (Docushare).

Skills

Organizational skills

Detail-oriented

Self learner

Written communication

Research understanding

Patent process understanding

Survey development

Communication

Office administration

Recordkeeping systems

Website management

Education

Post-secondary student

Job description

About TRIUMF

Discover TRIUMF, Canada's particle accelerator centre, and one of the world's leading laboratories for particle and nuclear physics and accelerator-based science. TRIUMF's diverse community of nearly 600 multidisciplinary researchers, engineers, technicians, tradespeople, staff, and students create a unique incubator for Canadian excellence, as well as a portal to premier global collaborations. Fueling innovation and improving lives, we are committed to accelerating discovery and shaping a better world. Equity, diversity, and inclusion are integral to excellence and enhance our ability to create knowledge and opportunity for all. Together, we are committed to building an inclusive culture that encourages, supports, and celebrates the voices of our employees, students, partners, and the people and communities we serve. TRIUMF’s student program typically hires ~40 students each term from across all disciplines who hang together socially and professionally during the term, and beyond. Our program offers young minds a chance to gather, learn, make new friends, and have fun doing so during their time at TRIUMF. We hold weekly ProD sessions for students which include different activities such as conflict resolution, emotional intelligence, critical thinking, and active listening. Additionally, we hold weekly seminars about the different experiments at TRIUMF, and these talks specifically cater to students. Located on the UBC campus makes it easier for students to make friends, create memories, and explore Vancouver all while working at TRIUMF. TRIUMF’s student program is more than just a place to work, its learning, memories, friendships, exploration, and development all clubbed into one.

Established in 1968 in Vancouver, TRIUMF is Canada’s particle accelerator centre. The lab is a hub for discovery and innovation inspired by a half-century of ingenuity in answering some of nature’s most challenging questions. From the hunt for the smallest particles in the universe to the development of new technologies, TRIUMF solves problems and delivers impact. We drive compelling research and create ideas and innovations that benefit humanity.

Job Description

Basic Function This position is responsible for assisting the Office of Research Services (ORS) with organizational and administrative tasks related to record-keeping systems for TRIUMF’s: a) research and commercialization agreements, b) funding applications and outcomes, and c) trade compliance and research security matters.

Responsibilities

• Update and migrate ORS website to SharePoint by editing existing content and writing new content.
• Confirm and correct the accuracy of information in TRIUMF’s agreements database.
• Confirm and correct the accuracy of information in TRIUMF’s funding applications database.
• Cross-reference digitals records across online platforms (e.g.: Sharepoint, Docushare).
• Ensure all agreements and funding applications are saved to TRIUMF’s content management system (Docushare).

Qualifications

This position is open to post-secondary students from any field of study.

Required skills and abilities include:

• Organizational skills: ability to employ a systematic approach to work.
• Detail-oriented with ability to process information with high level of accuracy.
• Self learner: ability to identify areas of improvement in relation to record-keeping systems.
• Excellent written communication skills: ability to communicate with TRIUMF staff effectively and professionally.
• Learning Outcomes Understanding of the function of a Research Administration office in academic research.
• Understanding of the various types of legal agreements and contracts used in research.
• Understanding of the patent filing and approval processes.
• Experience in survey development.
• Skills required: Communication, Office Administration, Recordkeeping Systems, Researching, Website Management

TRIUMF, Canada's national laboratory for particle and nuclear physics, is situated on the vibrant south campus of the University of British Columbia, nestled within the beautiful Pacific Spirit Park in Vancouver, BC.

Benefits

At TRIUMF, we value our employees and are committed to providing a competitive total rewards package. In addition to a competitive salary, we offer comprehensive benefits that promote the well-being and security of our staff. Our organization provides an excellent opportunity to grow your career in a high-profile national research facility, where you can make a difference.

TRIUMF offers help with travel costs for students outside the Vancouver and surrounding area.

Applications closing date: September 21, 2026

Period of Work (possible 4 month extension): January 04, 2027-April 30, 2027

Salary is commensurate with academic progress and previous relevant work experience, and ranges from $ 2815 to $ 4238 per month including 4% vacation pay.

Equal Opportunity and Diversity

TRIUMF is an equal-opportunity employer committed to diversity in the workplace, and we welcome applications from all qualified undergraduate students as defined below (unless stated otherwise above): Canadian undergraduate students or Canadian Permanent Resident undergraduate students enrolled in an accredited post-secondary institution in Canada (or outside Canada) who are studying in a vocational or professional training program that leads to a degree, diploma or certificate. Foreign full-time undergraduate students currently enrolled at a designated learning institution at the post-secondary level, and who are studying in an academic, vocational or professional training program that leads to a degree, diploma or certificate that is at least six months in duration, and who have a valid Canadian study permit which allows for employment off-campus, and who have applied for a Social Insurance Number Foreign undergraduate students enrolled in a recognized undergraduate program of study abroad who have accepted, or are in the process of accepting, an "Invitation to Apply" for a work permit under the International Experience Canada (IEC) program.

At TRIUMF, we’re passionate about accelerating discovery and innovation to improve lives and build a better world. Equity, diversity, and inclusion are integral to excellence and enhance our ability to create knowledge and opportunity for all. Together, we are committed to building an inclusive culture that encourages, supports, and celebrates the voices of our employees, students, partners, and the people and communities we serve.

Contact Information

Email: [e-mail]

Phone: [phone]

Fax: [phone]

4004 Wesbrook Mall Vancouver, BC V6T 2A3