Research & Administrative Coordinator

Quantum Management Services Ltd.; Vancouver; On-site; CAD 49,500 - 60,500; Full time

Job summary

A professional services organization in real estate is seeking a Research & Administrative Coordinator to join their downtown Vancouver office. This fully on-site role requires 1-2 years of administrative experience in a real estate environment. Key responsibilities include conducting property research, preparing listings, and providing administrative support. Strong MS Office skills are essential, alongside excellent organization and communication abilities. The position offers a salary of $55,000 per year.

Qualifications

• 1-2 years of relevant administrative or coordination experience in a real estate environment is required.
• Detail-oriented, proactive, and able to manage multiple priorities.

Responsibilities

• Conduct property and market research using MLS, CoStar, and municipal databases.
• Prepare and update listings and agreements.
• Create pitch materials and reports in PowerPoint.
• Provide general administrative and office support.

Skills

MS Office skills

Organization

Communication

Time management

Attention to detail

Education

Post-secondary education or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Adobe tools

Job description

Overview

Position: Research & Administrative Coordinator
Location: Downtown Vancouver (On-site)
Salary: $55,000 per year
Employment Type: Full-time

Our client, a professional services organization in the commercial real estate space, is seeking a Research & Administrative Coordinator to join their downtown Vancouver office. This is a fully on-site role supporting a fast-paced, collaborative team.

Key Responsibilities

• Conduct property and market research using MLS, CoStar, Altus Data Studio, Pinpoint, and municipal databases.
• Prepare and update listings, agreements, and standard real estate forms.
• Create pitch materials, market surveys, building tour packages, and reports in PowerPoint.
• Manage listing expiries, documentation, and data accuracy.
• Draft and format documents, reports, and correspondence in Microsoft Word.
• Prepare and send DocuSign packages.
• Upload and organize files in ShareFile and internal drives.
• Print, scan, bind documents, and coordinate couriers.
• Provide general administrative and office support as needed.

Qualifications

• Post-secondary education or equivalent experience
• 1-2 years of relevant administrative or coordination experience in a real estate environment is required
• Strong MS Office skills, particularly Word, Excel and PowerPoint
• Excellent organization, communication, and time management skills
• Detail-oriented, proactive, and able to manage multiple priorities
• Experience in commercial real estate and Adobe tools is an asset

How to apply

Please send your resume in Word format to Cynthia Gray at [e-mail].

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.