Operations Coordinator

QuadReal Property Group, LP; Vancouver; On-site; CAD 64,000 - 68,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Incentive plan

Job summary

QuadReal Property Group is seeking an Operations Coordinator for the Vancouver Office portfolio. The role reports to the General Manager and supports Property Teams and Capital Projects.

You will handle admin tasks, develop procedures, read leases, create POs, code invoices, track revenue, and assist with environmental assessments and project communications. 1+ year admin experience preferred, urban real estate focus beneficial.

Qualifications

• Relationship skills: superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships, confidentiality.
• Professional phone manner, customer service oriented.
• Organizational/Multi-Task Skills: highly organized with eye for detail and accuracy.
• Ability to manage time effectively, work under pressure and meet deadlines.
• Experience with Microsoft Office and Yardi Accounting System; MS PowerPoint and AI tools.

Responsibilities

• Provide support for landlord’s work, tenant improvements and capital projects in downtown Vancouver Office Portfolio.
• Administrative support to General Manager, Director and VP, Office Vancouver as required.
• Assist with developing operating procedures and ensure regulatory requirements are followed.
• Draft communications with development, capital projects, and operations teams; coordinate site visits, maintenance, and notices.
• Read leases to understand landlord and tenant commitments and timelines.

Skills

Relationship skills

Phone etiquette

Organizational skills

MS Office proficiency

Education

Post secondary education with real estate focus

Tools

Yardi Accounting System

MS PowerPoint

AI tools

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com

Role Description:

Working as part of the Vancouver Operational Excellence Team, the Operations Coordinator will report directly to the General Manager. The successful incumbent will be responsible for providing support to Property Teams and Capital Projects teams.

Responsibilities:

• Provide support for landlord’s work, tenant improvement work and capital projects within the downtown Vancouver Office Portfolio.


• Administrative functions relating to providing support to the General Manager, Director and Vice President, Office Vancouver where required;


• Assist with the development of appropriate operating procedures and ensuring legislative or regulatory requirements are adhered to;


• Work with development, capital projects and operations team to professionally draft communications and assist with the coordination of activities with respect to scheduled maintenance, site visits, daily correspondence, other notices as required;


• Read and understand leases to understand landlord’s work commitments, tenant commitments and timelines.


• Provide support to Property teams with the creation of POs, coding invoices, tracking AR and monthly parking revenue.


• Ensure monthly updates on status of projects is delivered to property team, GM, Director and VP, Office


• Assist with environmental assessments and reporting;


• Assist with the scheduling of loading dock and elevator bookings during construction of tenant improvements;


• Prepare CEARS and circulate for signatures.


• Ensure projects are properly recorded in Construction Manager and forecasts are kept up to date.


• Track service contracts and assist Procurement with RFPs.


• Update quarterly presentations and ensure all property teams have updated accurate and consistent information.


• Embrace and pro-actively support the QuadReal culture of environmental sustainability, and corporate and social responsibility;


• Perform other duties as assigned from time to time based on needs, training, knowledge, and capabilities

Experience and Qualifications:

• Relationship Skills - Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships, ability to exercise confidentiality.


• Professional phone manner, customer service oriented.


• Organizational/Multi-Task Skills - A highly organized individual who has an eye for detail and accuracy.


• Ability to allocate one's time effectively, work under pressure and manage tight deadlines.


• Computer Skills - Advanced skills in Microsoft Office programs and Yardi Accounting System, MS Powerpoint, and AI programs.


• Education – Post Secondary Education with a focus in Urban Land or similar real estate focus.


• Experience - 1+ years of administrative experience with general accounting knowledge.


• Industry knowledge or previous internships in the industry is an asset.

The expected annualized base salary range for this role is $64,000 – $68,000. Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

For 10 years, QuadReal has created spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, we are a leading global real estate partner focused on driving meaningful impact while delivering prudent growth. With a global perspective and local expertise collected from offices across Canada, the US, Asia and the UK, our success stems from our incredible team and from our values— integrity, collaboration, performance, innovation and responsibility. Join our team today to deepen your skillset, grow your career, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community building.