Rental Coordinator

Liftow-Limited; Vaughan; On-site; CAD 42,000 - 54,000; Full time

Job summary

Liftow-Limited in Vaughan, Ontario, is seeking a Rental Coordinator to manage the rental lifecycle from start to finish and to provide support to the service department as needed.

The role requires strong communication, planning, and Excel skills to handle multiple tasks, process approvals, and ensure accurate billing for monthly and hourly rentals. Office-based position with standard hours and teamwork emphasis.

Qualifications

• High school diploma or equivalent required; 1-2 years in an administrative office role preferred.

Responsibilities

• Manage the rental process from start to finish for the branch.
• Prepare rental agreements for customers.
• Process pre-approvals and credit checks.
• Arrange for Work orders as required.
• Process the monthly rental billings.
• Process the billing for hourly rentals.

Skills

Verbal communication

Planning & organizing

Customer service

Multitasking

Record keeping

Written communication

Team player

Education

High school diploma or equivalent

1-2 years admin office experience

Tools

MS Excel

Job description

Position Summary

The Rental Coordinator position is primarily responsible for managing the rental process and may provide assistance to the service department depending on Branch needs.

This position description is intended to capture the core responsibilities specific job tasks may vary slightly from branch to branch based on the organization structure and business needs of the area.

Specific Accountabilities

• Manage the rental process from beginning to end for the branch
• Prepare rental agreements for customers
• Process pre-approvals and credit checks
• Arrange for Work orders as required
• Process the monthly rental billings
• Process the billing for hourly rentals
• Shipping of rental trucks

Qualifications

Education & Work Experience

High school completion or equivalent education proficiency and/or 1-2 years’ experience in an administrative office position.

Competencies and Skills

• Excellent verbal communications skills
• Proven planning and organizing skills
• Proficient with MS Excel
• Ability to handle multiple tasks, process large volumes, work well under pressure
• Customer service oriented and a team player
• Maintain accurate records
• Well-developed communication skills both written and oral
• Establish cooperative-working relationships with those contacted in the course of work.

Working Conditions

The Rental Coordinator mainly works in an office setting, with periods of extended sitting and use of a computer.