Remote Transactions, Analyst - AB - (REMOTE)

Bilinguallink; Whitby; Remote; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Coverage

Vision

Paid Vacation

Paid Holidays

Stock options

Mobile/Internet allowance

Job summary

eXp Realty Canada is seeking a highly organized Transaction Coordinator to manage the flow of real estate documents from agents to solicitors and beyond. The role requires excellent attention to detail, the ability to handle high volumes, and thorough knowledge of Skyslope and related back-office systems.

You will review contracts, enter data accurately, verify MLS information, and coordinate with agents, lawyers and brokers to ensure timely closings in a fast-paced, work-from-anywhere

Qualifications

• 2+ years of experience in real estate transactions processing
• Knowledge of Google Suite, LoneWolf and Skyslope
• Must have strong attention to detail and ability to work in a fast-paced environment

Responsibilities

• Solely responsible for the accuracy of processing deal files from entry to closing
• Review Contracts and documents in Skyslope; perform data entry into BackOffice; verify MLS data
• Process Residential, Commercial, Leases, and related real estate transactions
• Request additional documentation from agents and ensure all required documents are present
• Maintain timely communication with agents, lawyers, notaries and brokers to move files forward

Skills

Attention to detail

Organizational skills

Time management

Teamwork

Education

High School Diploma/GED

Tools

Skyslope

Google Suite

LoneWolf

Job description

Description

Position at eXp Realty Canada

We are one of the first work-from-anywhere companies with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in Alberta, Canada.

Who is eXp?

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.

Come join us at eXp Realty – a 8x Glassdoor Best Places to Work organization!

What you will do:

Coordinating the flow of documentation from agent to the office, and onward to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently. A self-starter, extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn’t take risks, follows procedures and policies, and is non-confrontational. Must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. Strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary
• Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data
• Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations
• Request further documentation from agents when necessary by marking the item as Required in Skyslope
• Confirm that all required documentation is in Skyslope before closing
• Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary
• Generate Trade Records and provide a copy to the agent
• Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time
  
• Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner
• Report outstanding issues to the Provincial Transaction Team Lead
• Follow all procedures as outlined by the Team Lead
• Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner
• Ensures files have final sign off by Provincial Administrator Broker, if applicable
• Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages
• Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team

How will you grab our attention:

• High School Diploma/GED required
• 2+ years of experience in real estate transactions processing required
• Computer experience essential
• Legal Real Estate conveyancing experience strongly preferred
• Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
• Knowledge of Google suite, LoneWolf and Skyslope
• Must be responsible, dependable and trustworthy
• Task-oriented, organized, pays attention to details, follows systems, team-worker
• Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
• Works well under time restraints and in a fast paced environment
• Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
• Able to carry upwards of 200-300 transactions within the process
• Ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead’s instructions, depending on the current volume of transactions being uploaded into the system

What eXp Canada provides:

• Medical, Dental, Vision, Long-Term Disability
• Life Insurance and AD&D
• Subscription to Calm and Vitality Wellness Programs
• Paid Vacation
• Paid Holidays
• Up to 4 Paid Personal Days
• 5 Paid Sick Days
• One time stock option
• $20/pay cheque for the first two pays of the month for your mobile phone/internet
• RRSP employer match will be available in the near future
• Work from anywhere
• Amazing company culture
• And more..

EEO Statement:

eXp Realty and its affiliated companies are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.