Remote Grants Program Coordinator | Community Impact

Administrative Staffing; Quebec; On-site; CAD 52,000 - 72,000; Full time

Job summary

Administrative Staffing is partnering with a nationally recognized not-for-profit to recruit a Program Coordinator. The role supports grant administration, stakeholder engagement, and overall program coordination with remote work and a preference for candidates based in Quebec.

You will coordinate the full grant cycle, assist applicants and recipients, and provide operational support to the Community Impact team as part of a nationwide effort across Canada.

Qualifications

• 2-3 years of experience in program coordination, grants administration, or related role.
• Experience supporting grant programs, funding initiatives, or community-based programs is an asset.
• French/English bilingualism is a strong asset.

Responsibilities

• Serve as the primary point of contact for grant applicants, guiding through the application process and maintaining regular communication.
• Coordinate the full grant administration cycle: outreach, intake, review coordination, and close-out.
• Organize and facilitate grant review by coordinating committees, scheduling meetings, and compiling feedback.
• Collaborate with internal program and finance teams to ensure grant data accuracy and compliance with funding guidelines.
• Coordinate and support virtual and occasional onsite monitoring activities with recipients across Canada.
• Track recipient progress against funding agreements and deliverables, identifying risks or concerns.
• Provide day-to-day administrative support to the Community Impact team, including scheduling, agendas, filing, and resources updates.
• Assist with budget tracking, invoice processing, and other administrative tasks to support operations.

Skills

Grant administration

Program coordination

Stakeholder engagement

Microsoft Office

Bilingual Français/English

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Administrative Staffing is partnering with a nationally recognized not-for-profit to recruit a Program Coordinator. The role supports grant administration, stakeholder engagement, and overall program coordination with remote work and a preference for candidates based in Quebec.

You will coordinate the full grant cycle, assist applicants and recipients, and provide operational support to the Community Impact team as part of a nationwide effort across Canada.