Grants & Programs Coordinator

Jobtailor; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking an organized Program Administrator to support grant, sponsorship, and funding initiatives in Ottawa. You will coordinate projects from planning through reporting, manage documentation and payments, and liaise with internal and external stakeholders to ensure timely delivery.

Ideal candidates bring strong research and analytical skills, exceptional organizational abilities, and proficiency with Microsoft Office tools.

Qualifications

• Experience supporting grant programs, sponsorship initiatives, funding programs, or structured program administration.
• Experience coordinating projects through planning, implementation, reporting, evaluation, and stakeholder follow-up.
• Experience managing administrative processes, documentation, contracts, payments, and records with high accuracy.
• Experience working with internal and external stakeholders.
• Strong research and analytical capabilities.
• Excellent organizational and project coordination skills.
• Ability to manage competing priorities and meet deadlines.
• Experience using Microsoft Office tools and technology platforms.
• French and English bilingualism is an asset, but French is not a requirement.
• Ability to communicate with colleagues in English.

Responsibilities

• Support grant application processes
• Coordinate sponsorship commitments
• Prepare reports
• Ensure projects stay on track
• Coordinate complex programs and manage multiple priorities
• Manage grant, sponsorship, funding, and structured program administration activities
• Coordinate projects and programs from planning and implementation through reporting, evaluation, and stakeholder follow-up
• Manage administrative processes, documentation, contracts, payments, and records
• Work with internal and external stakeholders to coordinate activities, answer inquiries, and support collaborative initiatives
• Gather and interpret information to support decision-making and program improvements
• Use Microsoft Office tools and technology platforms to manage workflows, reporting, and documentation

Skills

Grant program support

Project coordination

Administrative processes

Stakeholder engagement

Analytical skills

Bilingual communication

Time management

Microsoft Office proficiency

Tools

Microsoft Office

MS Office Suite

Job description

Jobtailor is seeking an organized Program Administrator to support grant, sponsorship, and funding initiatives in Ottawa. You will coordinate projects from planning through reporting, manage documentation and payments, and liaise with internal and external stakeholders to ensure timely delivery.

Ideal candidates bring strong research and analytical skills, exceptional organizational abilities, and proficiency with Microsoft Office tools.