Remote Camp Admin & Commissary Coordinator

SmartRecruiters, Inc.; Edmonton; Remote; CAD 26,000 - 37,000; Full time

Job summary

Dexterra Group is seeking an Administration and Commissary Coordinator for a remote camp role in Canada. The position supports the Lodge Manager, Operations Manager, Chef and Housekeeping, coordinating crew rotations, rooming lists, purchasing, and HACCP records while ensuring safety and confidentiality.

The role requires fly-in/fly-out travel from Edmonton or Yellowknife to Nunavut/NWT project sites, long shifts, and remote-site operations.

Qualifications

• College diploma in hospitality/operations or equivalent experience.
• 3–5+ years coordinating/administration in hospitality/remote camps.
• WHMIS and Food Safety (asset); First Aid (asset).
• Valid driver’s license and ability to travel.

Responsibilities

• Coordinate daily rotation schedules, rooming lists, and check-in/out.
• Prepare and reconcile flight manifests; liaise with travel for crew changes.
• Own front‑office administration: reception, logs, visitor sign-in, mail/courier, and site communications.
• Maintain document control for SOPs, HACCP logs, inspections, and corrective actions; ensure version control.
• Assist with payroll/timekeeping: collect and verify timesheets, allowances, and overtime approvals; submit deadlines.
• Draft meeting agendas, capture minutes and actions; follow up to closure with accountable owners.
• Support HSEQ program administration, including incident reporting and drills logistics.
• Coordinate onboarding/orientation for new arrivals; prepare welcome packages.
• Uphold confidentiality and privacy standards when handling personnel information and client data.
• Run and manage the camp commissary/canteen: set hours, pricing, and customer service.
• Operate POS and handle cash/card transactions; daily cash-out and reconciliation.
• Manage vending machines: restock, troubleshoot, and log meter reads.
• Ensure commissary compliance with client/site policies and food-safety requirements.

Skills

Attention to detail

Customer service

Communication

Independent work

Education

College diploma in hospitality/operations

Tools

Microsoft Office

Job description

Dexterra Group is seeking an Administration and Commissary Coordinator for a remote camp role in Canada. The position supports the Lodge Manager, Operations Manager, Chef and Housekeeping, coordinating crew rotations, rooming lists, purchasing, and HACCP records while ensuring safety and confidentiality.

The role requires fly-in/fly-out travel from Edmonton or Yellowknife to Nunavut/NWT project sites, long shifts, and remote-site operations.