Remote- Administrative Assistant

Creative Promotional Solutions; Edmonton; Remote; CAD 40,000 - 50,000; Full time

Job summary

A dynamic company in Canada is seeking a highly organized Administrative Assistant to enhance productivity by supporting the Management Team. Duties include managing front desk operations, data entry, and various administrative tasks. The ideal candidate should have proficiency in Microsoft Office Suite and strong organizational skills. Prior administrative experience is preferred. This role is essential for smooth office operations.

Qualifications

• Prior experience in an administrative role or similar positions.
• Able to manage multiple tasks simultaneously with strong organizational skills.
• Familiarity with front desk operations and phone etiquette.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Answer phones, ensuring effective communication with clients, vendors, and staff.
• Perform data entry tasks accurately and efficiently.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent typing skills

Communication skills

Attention to detail

Tools

Microsoft Teams

Job description

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and administrative skills. This role is pivotal in ensuring the smooth operation of our office and will support various administrative functions such as accounts payable, answering phones, greeting visitors, spreadsheet work, preparing letters, planning events and other general administrative duties.

The overall goal for the candidate will be to enhance overall productivity by supporting various members of the Management Team.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Answering phones, ensuring effective communication with clients, vendors, and staff
• Perform data entry tasks accurately and efficiently, ensuring all records are up to date
• Assist with filing, organization of documents, and maintaining office supplies
• Utilize Microsoft Word and Excel for document creation, spreadsheets
• Play key role in Accounts Payable role, including data entry, scanning, and basic accounting functions
• Administer dental bills and payments
• Procurement of office supplies and furniture / fixtures
• Maintain up-to-date company handbook
• Tracking and maintaining employee certifications and records
• Sort and receive mail / packages; Compile and send mail / packages
• Coordinate quarterly company newsletter
• Notarize documents for the company
• Plan company events
• Perform other general or ad-hoc administrative / clerical duties as assigned

Experience

Candidates should have prior experience in an administrative role or similar positions. The following skills are required or considered advantageous:

• Proficiency in Microsoft Office Suite (Word, Excel) as well as Microsoft Teams messaging platform
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent typing skills with attention to detail for accurate data entry
• Familiarity with front desk operations and phone etiquette
• Ability to communicate effectively with others and maintain a positive attitude
• Ability to carry out tasks hands-on with minimal oversight
• Willingness to sit at a desk for extended periods of time
• Knowledge of basic accounting principles
• Ability to treat items confidentially when if and when necessary