Recruitment Coordinator

LevelUP HCS; Montreal; Hybrid; CAD 40,000 - 65,000; Full time

Job summary

LevelUP HCS is seeking a bilingual Recruitment Coordinator to join on-site at a leading global investment bank in Montreal. You will manage interview scheduling, logistics, and onboarding, acting as the hub for a small team of recruiters.

The role requires fluency in French and English, strong organization, admin skills, and experience with ATS tools. You will coordinate with vendors, HR, and hiring managers, supporting campus recruitment and referrals.

Qualifications

• Fluent in French and English (essential).
• Strong organization and diary-management skills.
• Reliable with admin tasks, forms, trackers and follow-ups.
• Friendly, responsive customer-service approach with recruiters and candidates.
• Experience with Excel for tracking (advanced not required).
• Flexible to support occasional early-morning or after-work interviews (9–5 core hours).
• Bachelor’s degree in HR, Communications, Marketing or related field.
• Experience in recruitment coordination or HR admin is a plus; familiarity with Taleo is beneficial.

Responsibilities

• Schedule and manage interview logistics between candidates and hiring managers.
• Prepare candidates with job details, itineraries, and day-of information.
• Coordinate with recruiters, candidates and vendors to keep processes moving.
• Collect and document interview feedback and debriefs.
• Produce daily interview reports for the recruitment team and reception.
• Prepare new-hire paperwork and support onboarding.
• Manage referrals and unsolicited CVs.
• Support campus recruitment activities and internship postings.
• Build strong working relationships with HR, hiring managers and vendors.

Skills

Bilingual FR/EN

Highly organized

Admin proficiency

Customer service

Excel

Diary management

Attention to detail

Education

Bachelor’s degree in HR/Communications/Marketing or related field

Tools

ATS Taleo

Job description

Hybrid (up to 4 days on site) | Embedded with a global investment bank

About LevelUP

LevelUP HCS provides recruitment consulting and strategic talent solutions that help companies scale with confidence. We combine specialist recruiters with management-consulting thinking, and place dedicated teams on site with our clients so they work as part of their hiring function.

The role

You'll join our on-site team at a leading global investment bank in Montreal. You'll be the coordination hub for a team of 4-5 recruiters. You'll own interview scheduling and logistics from first contact to offer paperwork, making sure candidates, hiring managers and vendors have what they need, when they need it.

Montreal hiring includes a high volume of contractor recruitment. That means coordination moves quickly and you'll work closely with external vendors as well as internal teams. The office culture is relaxed and tech-focused, and the pace is steady.

What you'll be doing

• Scheduling and managing logistics for interviews between candidates and hiring managers
• Preparing candidates ahead of interviews with job details, itineraries and day-of information
• Coordinating with recruiters, candidates and vendors to keep processes moving
• Collecting and documenting interview feedback and debriefs
• Producing daily interview reports for the recruitment team and reception
• Preparing new-hire paperwork and supporting onboarding
• Managing referral and unsolicited CVs
• Supporting campus recruitment activity and internship postings
• Building good working relationships with HR, hiring managers and vendors

What we're looking for

• Fluent French and English (essential)
• Strong organisation skills and close attention to detail. You'll be juggling a lot of diaries at once.
• Reliable with admin: forms, trackers and follow-ups get done properly and on time
• A friendly, responsive, customer-service approach with both recruiters and candidates
• Comfortable with Excel for tracking (advanced skills not needed)Calm under pace, and happy coordinating with external vendors
• Flexibility to support occasional early-morning or after-work interviews (core hours are 9-5)
• A bachelor's degree in HR, Communications, Marketing or a related field
• Experience in recruitment coordination, HR admin or a similar role is a plus, as is experience with an ATS such as Taleo

Where it could lead

If you're interested in sourcing or a future move into a recruiter or sourcer role, we'd love to hear that. There's scope to get involved in sourcing as you settle in.

Location

Montreal, on site up to 4 days a week