Recruitment Assistant

Shannex Incorporated; Halifax; On-site; CAD 36,000 - 48,000; Full time

Job summary

Shannex Incorporated is seeking a Recruitment Assistant to join its Halifax, Nova Scotia-based Recruitment Team. You will help manage postings, pre-screen candidates, coordinate interviews, and handle onboarding paperwork to improve the candidate experience.

Ideal candidates bring post-secondary training in Office Administration or HR, strong interpersonal and organizational skills, proficiency with MS Office, and familiarity with Applicant Tracking Software.

Qualifications

• Post-secondary education in Office Administration, Human Resources, or a related field.
• Experience in a similar role or in an administrative role in an office or HR department is an asset.
• Exceptional interpersonal, multi-tasking and organizational skills.
• Proficiency with MS Office and the ability to learn new software quickly.
• Experience with Applicant Tracking Software is a strong asset.
• Excellent customer service and written and verbal communication skills.
• Ability to obtain a clear Criminal Record Check (and Vulnerable Sector Check where applicable) prior to appointment.

Responsibilities

• Manage the job advertisement and posting process.
• Pre-screen candidates to ensure the minimum requirements are met.
• Coordinate and schedule interviews.
• Complete due diligence checks for candidates.
• Send, gather, and upload new hire paperwork.
• Collaborate with Recruitment and Recruitment Specialists to flag top candidates to the hiring manager.
• Communicate with unsuccessful candidates via email.
• Upload documents to personnel files.
• Perform other administrative tasks as required.

Skills

Interpersonal skills

Multi-tasking

Organizational skills

MS Office

Customer service

Communication skills

Criminal Record Check

Education

Post-secondary education in Office Administration, Human Resources, or related field

Tools

Applicant Tracking Software

Job description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

The Recruitment Team is growing! We are searching for a Recruitment Assistant to join our Recruitment Team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.

Additional benefits include

• Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

As a key member of the Recruitment Team, you will work closely with the Recruitment Specialists to achieve the common goal of improving the candidate experience. You will:

• Manage the job advertisement and posting process
• Pre-screen candidates to ensure the minimum requirements are met
• Coordinate and schedule interviews
• Complete due diligence checks for candidates
• Send, gather, and upload new hire paperwork
• Works closely with Recruitment and Recruitment Specialists to ensure best candidates are flagged to hiring manager for review
• Confirms unsuccessful candidates with Recruitment Manager, Recruitment Team Lead or Recruitment Specialist
• Sends email regrets to unsuccessful candidates
• Uploads documents to personnel files
• Other administrative tasks and duties as required

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Post-secondary education in Office Administration, Human Resources, or a related field
• Previous experience in a similar role. Experience working in an administrative role in an office setting or in a Human Resources department is an asset
• Exceptional interpersonal, multi-tasking and organizational skills
• A high proficiency with MS Office and are eager and quick to learn new software
• Previous experience with Applicant Tracking Software is considered a strong asset
• Exceptional customer service and communication skills, both verbally and written
• Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care