Staffing Coordinator

Shannex Incorporated; Sydney; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Health, vision and dental benefits

RRSP with employer matching

Vacation accrual

Free onsite parking

WorkPerks discounts

Training & development

Recognition program

Job summary

Shannex Incorporated is seeking a Staffing Coordinator for Harbourstone Enhanced Care in Sydney, Nova Scotia. You will manage staffing, call in relief staff, and maintain accurate scheduling records to support resident care.

The role requires 1–3 years of relevant experience, proficiency with MS Office, and familiarity with Kronos and Vocantas; unionized healthcare experience is a plus.

Qualifications

• Highschool diploma required.
• Degree in Business Administration, Office Administration, HR or Payroll Administration.
• 1–3 years experience in staffing, scheduling, admin or HR.
• Experience using Staffing, Scheduling, or Payroll software.
• Experience in a unionized healthcare environment is an asset.
• Proficiency in Microsoft Office Suite.
• Must obtain a clear Criminal Record Check (and Vulnerable Sector Check if applicable).

Responsibilities

• Book off Employees per Collective Agreements and Shannex policies.
• Allocates and calls in relief staff to fill vacancies and leaves.
• Ensure staffing levels meet operational requirements.
• Keep records of agency staff used for billing.
• Utilizes Vocantas and Kronos scheduling systems.
• Investigates inquiries related to grievances.
• Additional duties as assigned.

Skills

Microsoft Office Suite

Education

Highschool diploma

Degree or diploma in Business Administration/Office Administration/HR/Payroll Administration

Tools

Kronos

Vocantas

Job description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™. We are searching for a Staffing Coordinator to join our Harbourstone Enhanced Care team based in Sydney, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About The Opportunity

• Books off Employees in accordance with the Collective Agreements and Shannex company policies
• Allocates and calls in relief staff to fill vacancies resulting from immediate book offs, planned and unplanned leaves and staffing changes as per staffing guidelines
• Continually works to ensure staffing levels meet operational requirements and established guidelines
• Keeps accurate records of agency staff used for billing purposes
• Utilizes Vocantas
• Recommends and implements process and system improvements
• Maintains the integrity of the information contained in the Scheduling software system, Kronos
• Investigates inquiries related to grievances
• Additional duties as assigned/required

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Highschool diploma
• Degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
• 1- 3 years experience in a staffing, scheduling, admin or human resource related role
• Previous experience using Staffing, Scheduling, or Payroll Software
• Previous experience working in unionized environments with ability to read and understand Collective Agreement provisions
• Previous experience working in a healthcare setting considered an asset
• Proficiency in Microsoft Office Suite
• Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment