Recruitment and Administrative Coordinator

Tim Hortons | Western Holdings; Ilderton; On-site; CAD 21,000 - 28,000; Part time

Benefits offered by this job

Flexible hours

Three locations

Competitive pay

Employee engagement

Job summary

Tim Hortons Exeter, Lucan, and Ilderton is seeking a Recruitment & Administrative Coordinator to support three locations with the hiring process and onboarding.

The role will post jobs, screen candidates, coordinate interviews, and maintain staffing records across all sites, while fostering a welcoming team culture.

This part-time position offers flexible hours and opportunities to grow in recruiting, operations, and administration within a busy hospitality group.

Qualifications

• Previous recruiting/administration experience is an asset.
• Excellent communication and interpersonal skills are essential.
• Friendly, approachable and organized with attention to detail.

Responsibilities

• Create and post job openings for available positions.
• Advertise openings through recruitment channels.
• Review applications and resumes.
• Screen candidates and conduct initial interviews.
• Schedule interviews with restaurant managers.
• Assist with hiring paperwork and onboarding.
• Maintain organized candidate records across three locations.
• Monitor staffing needs across Exeter, Lucan and Ilderton.

Skills

Communication

Interpersonal skills

Organizational skills

Recruiting

Multi-location coordination

Problem-solving

Email management

Tools

Microsoft Office

Google Workspace

Job description

Recruitment and Administrative Coordinator

Part-time

Location: Exeter, Lucan, Ilderton
Job Type: Part-Time
Hours: Approximately 20-24 hours per week, with flexibility as required

About the Role

We are looking for an organized, outgoing, and people-focused Recruitment & Administrative Coordinator to support our team across three Tim Hortons locations.

This position will be responsible for helping us find great team members, coordinate the hiring process, welcome and onboard new employees, support employee engagement and retention initiatives, and keep important administrative tasks organized across all three locations.

The successful candidate will be comfortable working with people, managing multiple priorities, communicating with candidates and team members, and working independently while staying closely connected with restaurant management.

Key Responsibilities

Create and maintain job postings for available positions

Advertise open positions through appropriate recruitment channels

Review applications and resumes

Contact candidates and conduct initial screening

Schedule and conduct interviews

Coordinate interviews with restaurant managers

Assist with the hiring process and candidate selection

Complete required hiring paperwork

Maintain an organized list of candidates and applicants

Monitor staffing needs across all three locations

Proactively recruit candidates when positions are expected to become available

New Employee Onboarding

Coordinate the onboarding process for new employees

Ensure required paperwork is completed accurately and on time

Coordinate first-day activities and orientation

Work with restaurant managers to ensure new employees receive the information and training they need

Check in with new employees during their first few weeks

Help create a welcoming and positive experience for new team members

Employee Engagement & Retention

Develop and coordinate employee appreciation initiatives

Organize employee recognition programs, contests, incentives, and team activities

Help recognize employee milestones and achievements

Gather feedback from team members and communicate relevant feedback to management

Assist with initiatives designed to improve employee satisfaction and retention

Help identify opportunities to improve the employee experience

Support a positive and welcoming team culture across all three locations

Administrative Responsibilities

Maintain organized employee and hiring records

Track applications, interviews, hiring, and onboarding activities

Schedule interviews, meetings, and other appointments

Prepare documents, forms, and communications

Maintain organized digital and paper files

Assist with employee communications

Keep information accurate, organized, and up to date

Provide administrative support to ownership and restaurant management

Complete other administrative tasks as required

What We're Looking For

Previous experience in recruiting, administration, hospitality, retail, or a similar environment is an asset

Excellent communication and interpersonal skills

Friendly, approachable, and comfortable speaking with people

Highly organized with strong attention to detail

Able to manage multiple priorities across three locations

Comfortable conducting interviews and communicating with applicants

Reliable and able to work independently

Professional and trustworthy

Strong follow-through and problem-solving skills

Comfortable using email, Microsoft Office, Google Workspace, and other basic computer programs

Positive attitude and willingness to take initiative

The Ideal Candidate

You are someone who enjoys working with people, finding great team members, and helping create a positive workplace.

You are organized, dependable, and able to keep track of multiple tasks while supporting three busy restaurant locations. You don't need to be sitting behind a desk all day—you enjoy communicating with people and being involved with the teams you support.

What We Offer

Part-time hours with flexibility

Opportunity to work with and support three Tim Hortons locations

A people-focused and team-oriented environment

Opportunity to grow your experience in recruiting, operations, and administration

Employee appreciation and engagement initiatives

Competitive compensation based on experience

Tim Hortons Exeter, Lucan, and Ilderton