Recruitment and Administrative Coordinator

Tim Hortons | Western Holdings; Lucan Biddulph; On-site; CAD 25,000 - 39,000; Part time

Job summary

Tim Hortons Exeter, Lucan and Ilderton are seeking a Recruitment & Administrative Coordinator to support three locations. The role handles posting jobs, screening applicants, coordinating interviews and onboarding new team members, with emphasis on organization and people skills.

This position offers approximately 20–24 hours per week with flexible scheduling and a focus on engagement and retention. You will work across three Tim Hortons locations, coordinating hiring, onboarding and ongoing

Qualifications

• Experience in recruiting, administration, hospitality, retail, or a similar environment is an asset.
• Excellent communication and interpersonal skills are essential.
• Friendly, approachable, and comfortable speaking with people.

Responsibilities

• Create and maintain job postings for available positions
• Advertise open positions through appropriate recruitment channels
• Review applications and resumes
• Contact candidates and conduct initial screening
• Schedule and conduct interviews
• Coordinate interviews with restaurant managers
• Assist with the hiring process and candidate selection
• Complete required hiring paperwork
• Maintain an organized list of candidates and applicants
• Monitor staffing needs across all three locations
• Proactively recruit candidates when positions are expected to become available
• Coordinate the onboarding process for new employees
• Ensure required paperwork is completed accurately and on time
• Coordinate first-day activities and orientation
• Work with restaurant managers to ensure new employees receive the information and training they need
• Check in with new employees during their first few weeks
• Help create a welcoming and positive experience for new team members
• Develop and coordinate employee appreciation initiatives
• Organize employee recognition programs, contests, incentives, and team activities
• Help recognize employee milestones and achievements
• Gather feedback from team members and communicate relevant feedback to management
• Assist with initiatives designed to improve employee satisfaction and retention
• Help identify opportunities to improve the employee experience
• Support a positive and welcoming team culture across all three locations
• Maintain organized employee and hiring records
• Track applications, interviews, hiring, and onboarding activities
• Schedule interviews, meetings, and other appointments
• Prepare documents, forms, and communications
• Maintain organized digital and paper files
• Assist with employee communications
• Keep information accurate, organized, and up to date
• Provide administrative support to ownership and restaurant management
• Complete other administrative tasks as required

Skills

Excellent communication

Highly organized

People-focused

Multitasking

Team collaboration

Tools

Microsoft Office

Google Workspace

Job description

Recruitment and Administrative Coordinator

Part-time

Location: Exeter, Lucan, Ilderton
Job Type: Part-Time
Hours: Approximately 20-24 hours per week, with flexibility as required

About the Role

We are looking for an organized, outgoing, and people-focused Recruitment & Administrative Coordinator to support our team across three Tim Hortons locations.

This position will be responsible for helping us find great team members, coordinate the hiring process, welcome and onboard new employees, support employee engagement and retention initiatives, and keep important administrative tasks organized across all three locations.

The successful candidate will be comfortable working with people, managing multiple priorities, communicating with candidates and team members, and working independently while staying closely connected with restaurant management.

Key Responsibilities

• Create and maintain job postings for available positions
• Advertise open positions through appropriate recruitment channels
• Review applications and resumes
• Contact candidates and conduct initial screening
• Schedule and conduct interviews
• Coordinate interviews with restaurant managers
• Assist with the hiring process and candidate selection
• Complete required hiring paperwork
• Maintain an organized list of candidates and applicants
• Monitor staffing needs across all three locations
• Proactively recruit candidates when positions are expected to become available

New Employee Onboarding

• Coordinate the onboarding process for new employees
• Ensure required paperwork is completed accurately and on time
• Coordinate first-day activities and orientation
• Work with restaurant managers to ensure new employees receive the information and training they need
• Check in with new employees during their first few weeks
• Help create a welcoming and positive experience for new team members

Employee Engagement & Retention

• Develop and coordinate employee appreciation initiatives
• Organize employee recognition programs, contests, incentives, and team activities
• Help recognize employee milestones and achievements
• Gather feedback from team members and communicate relevant feedback to management
• Assist with initiatives designed to improve employee satisfaction and retention
• Help identify opportunities to improve the employee experience
• Support a positive and welcoming team culture across all three locations

Administrative Responsibilities

• Maintain organized employee and hiring records
• Track applications, interviews, hiring, and onboarding activities
• Schedule interviews, meetings, and other appointments
• Prepare documents, forms, and communications
• Maintain organized digital and paper files
• Assist with employee communications
• Keep information accurate, organized, and up to date
• Provide administrative support to ownership and restaurant management
• Complete other administrative tasks as required

What We're Looking For

• Previous experience in recruiting, administration, hospitality, retail, or a similar environment is an asset
• Excellent communication and interpersonal skills
• Friendly, approachable, and comfortable speaking with people
• Highly organized with strong attention to detail
• Able to manage multiple priorities across three locations
• Comfortable conducting interviews and communicating with applicants
• Reliable and able to work independently
• Professional and trustworthy
• Strong follow-through and problem-solving skills
• Comfortable using email, Microsoft Office, Google Workspace, and other basic computer programs
• Positive attitude and willingness to take initiative

The Ideal Candidate

You are someone who enjoys working with people, finding great team members, and helping create a positive workplace.

You are organized, dependable, and able to keep track of multiple tasks while supporting three busy restaurant locations. You don't need to be sitting behind a desk all day—you enjoy communicating with people and being involved with the teams you support.

What We Offer

• Part-time hours with flexibility
• Opportunity to work with and support three Tim Hortons locations
• A people-focused and team-oriented environment
• Opportunity to grow your experience in recruiting, operations, and administration
• Employee appreciation and engagement initiatives
• Competitive compensation based on experience
• Tim Hortons Exeter, Lucan, and Ilderton

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.